Office Coordinator

4 mesi fa

Milano, Italia Ferring Pharmaceuticals, Inc. A tempo pieno

Job Description:
At Ferring Pharmaceuticals, we help people around the world build families and live better lives. We are entrepreneurial and innovative, with a global team focused on scientific advances in the areas of reproductive and women’s health, gastroenterology, and urology.
- Ferring + You_ is all about working together and sharing ideas, so that we can bring science to life for patients around the world.

Our Commercial teams collaborate as trusted partners with patient groups, clinicians, policy makers and the scientific community to identify and develop new opportunities to help patients. Customer centric, we offer an empowering, entrepreneurial culture - and a place to thrive and grow.

Ferring+You:
The Office Coordinator has overall responsibility for the good functioning and general management of the Milán office facility, as well as supporting the HR Team with a variety of employee related matters.

Your day at Ferring:
- Ensure realization of office management role, plans and objectives with the given resources permitting staff to work effectively and in due time, in line with defined goals and standards.- Office Management: Ensure office staff has sufficient equipment, furniture, stationery etc. to permit them to work effectively. General administration duties e.g. issue and record PO’s, maintain handbooks. Ensure that 3rd party service agreements are in place and maintained to ensure mínimal down time during repairs.- To Define and follow up office/facilities management procedures to ensure max efficiency and quality of service. This includes amongst others: monitor office supplies, inventory, expenditures and handle office contracts. Responsible for Internal Communication relative to Office/Facilities/Internal Administration.- Deal with office/facilities/general support vendors, conduct service briefings, analyze proposals, and recommend/procure selected partners.- Company Fleet Management.- Health & Safety, and Environmental Policy: Ensure that local entity comply with all Ferring Global as well as local policies governing H&S compliance. Complete and submit H&S.- General administrative / secretarial duties to Sr. Management such as correspondence, mail processing, filing/ documentation etc. with full discretion.- Supervise outsourced reception services as well as support the organization of events, internal and external meetings, conferences, visits from guests, etc.- To sort all kind of documents (i.e. correspondence, invoices, etc.) and file them accurately. To keep archives up-to-date. To prepare and submit expense claims. Ensure contracts are uploaded to relevant systems.- Management of travel agency and travel booking systems.- To make the follow-up of the office budget, resources, and cost. Coordination of costs and reports.

HR Support:
- Works with the site HR Team to ensure that staffing issues are appropriately addressed by providing support on all administrative, recruitment and HR business activities.- Perform all administrative tasks regarding the employee life cycle (benefits, permits, documentation and information to payroll and offboarding). In charge of invoicing and PO’s creation.- Support HR Team in all HR projects as requested, as well as supporting the improvement of HR Processes and policies.- Responsible for organizing and coordinating employee onboarding programs.

Background & professional experience:
- Relevant experience in Office Management & HR administration support- Knowledge of HR administration processes- Fluent in English (written and oral)- Excellent skills in MS Office

What we offer:
- Work in a challenging and dynamic environment driven by research and passion for science- On-the-job development opportunities and ongoing training through company tools that will allow you to continuously develop your skills in line with business needs- Compensation package in line with the relevant market- Permanent contract- Performance bonus & participation award bonus- Flexible benefits- Mobility bonus- Meal voucher

People come first at Ferring:
- Get inspired from our commitment to advocate for everyone’s right to build a family, no matter who you are, where you live or who you love- Our inclusive support package - “Building Families at Ferring” provides equal and accessible policies for all employees who wish to start their family journey, ensuring a global standard, irrespective of location and role- Parental leave for both birthing and non-birthing parents- Extended support on family building journey

Making a difference in the life of millions of people means we succeed by working together. Our diverse backgrounds, experiences, expertise, and perspectives enable us to find solutions to even the most challenging problems, and our success is tied to each team member’s contributions. Imagine the power of your career when it’s Ferring + You.

**Location**:
Ferring Italy

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