Executive Assistant

3 settimane fa

Genova, Italia GIGROUP A tempo pieno

The specialization Professional Hirevo Office of Gi Group is looking for an EXECUTIVE ASSISTANT for an important company of Genoa.
in terms of efficiency and direct relationship with internal departments and external partners/stakeholders.
The job holder is responsible for supporting the Managing Director and the executive team, in managing their schedules and communications, ensuring that company goals and objectives are accomplished, and the operations run efficiently.

**Specifically, it will carry out the following activities**:

- Manages professional scheduling for the Managing Director and his executive team,
- Drafts letters and documents in order to support the Management, collecting and analyzing information
- Prepares PPT’s and necessary materials for the Managing Director and his executive team as required, in advance of meetings
- Formats information for internal and external communication
- Arranges meetings and business events, taking and sharing minutes to the team involved
- Manages the Company contract archive (checks expiry dates and termination condition, follows the renewal process, contacts suppliers when needed)
- Maintains office supplies inventory by checking stock to determine inventory level liasing with the Reception Dpt
- Maintains professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
- Anticipates needs contributing to the Company efficiency by providing personalized and timely support to the executive members

**The ideal applicant meets these requirements**:

- Bachelor’s degree or equivalent experience
- Previous experience in the role reporting directly to upper management, minimum 5 years
- Fluent English. Any additional language is considered an advantage
- Excellent written and verbal communication skills.
- Strong time-management skills and the ability to organize and coordinate multiple tasks at once
- Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
- Flexible team player willing to do what it takes to get the job done, adaptable and enjoys a challenge
- Ability to keep company confidences

We offer a permanent contract with the company

**Gross annual remuneration**:
from 30K to 35K
Full time, Monday to Friday

**Workplace**:
Genoa

Gi Group S.P.A. è autorizzata ad operare dal Ministero del Lavoro (Aut. Min. 26/11/2004 PROT. 1101 - SG).

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