Executive Assistant

2 mesi fa

Milano, Italia Vibram SpA A tempo pieno

**Company**

Vibram Group, is a multinational leader in the production and marketing of high-performance rubber soles, a symbol of innovation and design.

In addition to the Italian Headquarters and its central offices in Milan, Vibram boasts international locations with production sites, research and development centers and representation across the United States, China, Japan and Brazil.

**Job Title: EXECUTIVE ASSISTANT**

**Mission**

Vibram is currently looking for a resource who will play a _key role_ within the organization supporting the company’s leadership. We would like to get in touch with a professional and capable person, with strong organizational skills and exceptional sensitivity, able to support and assist a C-suite Executive of the company, managing their time, in terms of efficiency and effectiveness.

Workplace: Milan city.

**Job**

The position must
- Support the Manager in business activities that require planning and organization
- Prepare and organize company meetings, including the preparation of materials, documents, presentations and the management of video conferences
- Draft reports and minutes of meetings or trips
- Manage and update their agenda, managing requests from the different company functions
- Support their international travelling needs in planning and booking flights, hotels, transfers and bureaucratic aspects
- Upon specific request of the Manager, periodically accompany in business trips abroad (mainly in non-European countries)
- Manage the reporting of the Executive’s expenses
- Organize and update the archive of documents of the Executive
- Coordinate the Manager's agenda with those of other Vibram offices around the world
- Maintain relationships with all company functions, in order to promote and encourage communication, acting as a "link" between the different levels of the organization and the Executive
- Proactively manage the flow of communications, ensuring the completeness of information
- Proactively coordinate with the other Executive Assistants, in order to be aligned in reference to corporate activities and events in which the Manager is involved

**Skills**
- Exceptional communication and listening skills, as well as strong empathic, intuitive and relational ability
- Professionalism, reliability and excellent organizational skills
- Trustworthy person, with a deep sense of integrity, confidentiality and reliability
- Excellent Italian, spoken and written
- Excellent knowledge of English, spoken and written and preferably of a second foreign language (French, Mandarin, German)
- Problem solver and multi-tasker, proves to be fast and proactive in managing emergencies and fast-changing programs
- Deep stress management ability
- Flexibility and availability for possible trips abroad (particularly in Asia and the US)
- Interest in sports and in possession of a natural predisposition to arts, cuisine or international cultures; comfortable interacting with people belonging to different languages and cultures
- Previous experience (personal and professional) abroad is preferable, which has allowed them to develop a strong spirit of "internationality"
- Driving license (B)
- Living in Milan or hinterland

**Offer**

Direct hiring. Remuneration package commensurate with the real seniority of the resource.

Contratto di lavoro: Tempo pieno, Tempo indeterminato

Benefit:

- Assistenza sanitaria integrativa
- Bevande gratis
- Cellulare aziendale
- Computer aziendale
- Convenzioni aziendali
- Sconti sui prodotti o servizi dell'azienda
- Snack gratis

Disponibilità:

- Dal lunedì al venerdì
- Orario flessibile

Retribuzione supplementare:

- Gratifica natalizia
- Premio di produzione
- Tredicesima

Esperienza:

- assistente di direzione: 1 anno (Preferenziale)

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