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Events and Hospitality Coordinator
4 mesi fa
**Ev**
**en**
**ts and hospitality coordinato**
**r**
**EFSA/X/AD/2024/01**
The
**European Food Safety Authority (EFSA)**, based in Parma, Italy
is looking for a
**Events and hospitality coo**
**rdinator**
(Temporary Agent, Grade AD6)
**22 February 2024**
**at 23:59 **(local time), following the instructions in the ANNEX.
The purpose of this call is to establish a talent pool (reserve list) that may be used for the recruitment of staff when a position becomes available. The list will be valid until
**31/**
**1**
**2/2025**; however its validity may be extended.
**IS THIS JOB FOR YOU?**
Are you a highly motivated professional with experience in orchestrating and managing events of different nature? Join our dynamic Corporate Services team and play a pivotal role in shaping the future of scientific and institutional events of the European Safety Authority
The events organisation sector has evolved significantly over the years. Initially, events were primarily managed manually with limited technology involvement. However, with technological advancements, they have undergone a transformation.
**Your key responsibilities**
- Event coordination and execution: based on the yearly workplan, oversee and coordinate scientific and institutional events of different type, such as physical, virtual and hybrid events, webinars, ensuring a seamless and enjoyable experience for delegates;
- Coordination and care of hospitality practices: ensure the implementation of positive experience for delivering high-quality hospitality services and practices in view of a top-notch customer experience;
- Vendor relationships: work closely and ensure strong and effective relationship with service providers to ensure reliable support for events organisation;
- Data-driven approach: to improve decision-making and personalised event experiences, use of data analytics gathering insights into attendee preferences and behaviours;
- Contract and budget management: ensure contractual and financial compliance for activities related to events and hospitality services performed by service providers, ensuring cost-effectiveness and adherence to financial allocations;
- Quality control: implement and monitor quality control measures to uphold standards in service delivery;
- Continuous innovation: identify technological solutions and opportunities for improvement in hospitality services and implement changes to enhance the overall experience for guests;
- Emphasis on sustainability: further to the growing emphasis on sustainable event practices, incorporate eco-friendly elements, reduce
waste and adopt green technologies to align with environmental concerns.
**WHY EFSA?**
You will play an active role in an organisation that makes a difference to the lives of 445 million EU citizens.
EFSA employs over 550 staff members, and its Scientific Committee and Panels engage highly qualified and independent scientific experts. Every position within EFSA plays an important part in creating an inspirational environment in which to work and develop.
EFSA’s standards and values are driven by ethics and integrity and all staff is expected to act in a manner consistent with its principles, including fairness, transparency and impartiality in work practices and conduct towards other people.
As an EFSA staff member, you will have the chance to make a difference to European food safety working in an international and dynamic environment. You will also be able to participate in several valuable networking opportunities across Europe.
You will be joining EFSA at an exciting time as we are implementing the EFSA Strategy 2027, aligned with the Transparency Regulation, which increased EFSA’s responsibilities towards EU citizens. The following are the objectives of the Strategy 2027.
1. Deliver trustworthy scientific advice and communication of risks from farm to fork.
2. Ensure preparedness for future risk analysis needs.
3. Empower people and ensure organisational agility.
**WHAT CAN WE OFFER YOU?**
**Life in Parma**
Parma is a lively city of around 200.000 inhabitants located in the Italian region of Emilia-Romagna and ranked as one of the most liveable cities in Italy. Its centre is rich in art, with architecture from different periods and plenty of parks. Parma is famous for its food, surrounding picturesque countryside and medieval castles. It is strategically located between major cities like Milano and Bologna and within reachable distance from ski resorts, seaside and mountains.
**Salary and benefits**
**Temporary Agent Grade AD6** with the basic salary starting from
In addition to the basic salary, EFSA offers a range of benefits:
- Wide range of leaves (e.g. annual leave, parental leave, public holidays) and flexible working hours. Besides working in EFSA’s modern headquarters located in the heart of Parma, staff members are also offered the possibility to telework.
- A comprehensive welfare package including pension scheme, medica
