Human Resources Assistant

2 settimane fa

Roma, Italia FAO A tempo pieno

Job Posting: 12/Feb/2024

Closure Date: 26/Feb/2024, 4:59:00 PM

Organizational Unit: CSH

**Job Type**: Staff position

Type of Requisition: General Service

Grade Level: G-4

Primary Location: Italy-Rome

Duration: Fixed-term: 2 years with possibility of extension

Post Number: 0037214

CCOG Code: 2106b

**IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device**
- Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located._
- **FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture**:

- **Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply**:

- **Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values**:

- **FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination**:

- The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for _better production_, _better nutrition_, _a _better environment,_ and _a better life_, leaving no one behind.

**Organizational Setting**

The Human Resources Division is composed of two main clusters, namely (i) the Integrated Talent Management providing advice and managing position management, recruitment, mobility, staff development - training, performance management and social security; and (ii) the HR Strategy and Policy, providing HR strategic guidance, policy and oversight.

The position is located in in the Integrated Talent Management cluster of the Human Resources Division (CSH) at FAO headquarters in Rome, Italy, to support in particular the deliveries and operations of the Junior Professional Officers (JPO) Programme.

**Main Purpose**

**Supervision Received/Exercised**

The Human Resources Assistant reports to one or more professional staff and receives guidance from a Human Resources Officer.
He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.

**Working Relationships**

The Human Resources Assistant interacts with a variety of colleagues within the work unit and with immediate clients, supporting the effective and efficient delivery of human resources services.

**Key Functions/Results**
- Review, answer and follow-up on standard requests, enquiries and claims regarding human resources matters; provide readily available information from office files and databases;
- Assemble and review supporting documentation for processing various human resources actions relating to recruitment, staffing, organizational design, staff development and learning, policy and/or social security;
- Assist in the recruitment process of all categories of staff including the preparation of vacancy announcements; communicate with applicants;
- Assists in organizing and coordinating talent management-related programmes;
- Maintain personnel and/or position management files for staff, ensuring all documentation is complete; maintain and update confidential information and documents, and ensure relevant documents are kept in their respective files;
- Search for, retrieve, compile, assemble and archive a variety of human resources statistical data from questionnaires, publications, surveys, research projects, websites, reports, databases, etc., for internal and external use as required;
- Draft routine correspondence; assist in the preparation of administrative reports; assist with briefings and debriefings; take notes at meetings;
- Assist with administrative, financial and accounting procedures related to Trust Funds for JPOs;
- Assist the Human Resources Division as budget holder of JPO projects, in administrative matters related to monitoring Trust Funds;
- Assist communication with resource partners of JPO Programme as required;
- Perform other duties as required.

**Impact of Work**

The incumbent's work impacts on the timely and efficient delivery of human resources services and onthe overall output of the work unit.

**CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING**

**Minimum Requirements**

Education: Secondary School Education.
Experience: Three years of relevant experience in administrative and/or human resources support work.
Languages: Working knowledge (proficient - level C) of English and limited knowledge (intermediate - level B) of one of the other official FAO languages (Arabic, Chinese, French, Russian or Spanish).

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