Administrative Specialist

6 giorni fa

Milano, Italia Atlante Srl A tempo pieno

Atlante is NHOA’s new Global Business Line dedicated to build the first EV Fastcharging Network enabled by renewables, energy storage and 100% grid-integrated. The Atlante project is the result of the partnership between NHOA - which develops and invests in the network being owner and operator - Free2Move eSolutions, in the role of supplier of charging technology, and Stellantis automotive group.

**Posizione**:
You will join Atlante as Administrative Specialist reporting to the Head of ESG. Your area of responsibility will be Atlante’s Head Quarters’ administrative tasks. Your role will combine the seamless management of certain processes, with secretarial tasks and including the preparation and maintenance of certain documents. At times, you might be required to manage specific projects within your area (e.g.: setting up of new processes or procedures) or to attend to ad hoc tasks. You will liaise closely with top management, most of the Head Quarters’ colleagues and some external providers.

**Your main tasks will be**:

- Management of regular compliance tasks, including as indicated by the Legal team (e.g.: renewal of licenses etc)
- Management of small purchases and related accounting and admin tasks, including petty cash management;
- lssue of purchase requests, management of the documentation for the qualification of new supplier and coding of new items to be purchased;
- Management of the Executive Team agenda, including organization of meetings and travel, reservations and request for visas;
- Monthly reporting of CEO and Executive Team’s travel expenses;
- Travel management: management of health insurance, vaccines and practices for staff involved in business trips abroad;
- Prof reading of draft documents and presentations. Ideally also desk-top editing of basic presentations;
- Car fleet management: administrative management of both pooled cars and company cars, including compliance with policies, following up purchases / leasing of vehicles, insurance requirements, scheduling of regular maintenance.
- Additional Head Quarters related task, e.g.: renewal of corporate insurance policies; managing subscriptions to trade associations and/or magazines; printing of information material etc.

**Requisiti**:

- Any degree (University or professional education) in office administration or a related field will be a plus
- Previous experience with, or an ability to learn to use common office equipment
- Comfort multitasking and handling multiple requests from different individuals and departments
- Demonstrated self-organization skills, meticulous and with high degree of attention to detail
- A strong motivation and ability to anticipate needs
- Ability to work quickly and in a potentially fast-moving and dynamic environment
- Strong communication skills and extremely self-motivated when managing communication channels
- Working knowledge of Microsoft Office Suite, including Word, PowerPoint, and Excel
- Fluency in English will be a strong plus. French, Spanish or Portuguese also relevant.

**Altre informazioni**:
**Who are we looking for**:
Atlante is building up a team of formidable professionals who will all share the same traits: unwavering resolve, passion for the energy transition, and firm belief in their own ability to make a concrete contribution to a cleaner and better world. The people we are looking for have diverse backgrounds, come from all walks of life, but they are all hard-working, committed, fast learners, and naturally at ease working as part of fluidly forming teams. They bring specific knowledge and insights, but they are committed to learning new things and open to innovation and challenges all the time. We need people who can roll up their sleeves, can multi-task, are full of positive energy and do not know the word “impossible”. Integrity, collaborative spirit, strong motivation, and ambition (without arrogance) are all in the DNA of our people.

**Location**: Milan/Remote Working

  • Administrative Specialist

    2 settimane fa

    Milano, Lombardia, Italia Gruppo Immobiliare A tempo pieno

    Junior Executive Assistant (Maternity Cover)Location:Milan, Lombardy, Italy Salary:€1,400.00-€1,500.00 Seniority LevelEntry level Employment TypeFull-time Job FunctionAdministrative Be among the first 25 applicants. Get notified about new Administrative Specialist jobs inMilan, Lombardy, Italy .#J-18808-Ljbffr

  • Administrative Specialist

    2 settimane fa

    Milano, Lombardia, Italia Gruppo Immobiliare A tempo pieno

    Junior Executive Assistant (Maternity Cover)Location:Milan, Lombardy, Italy Salary:€1,400.00-€1,500.00 Seniority LevelEntry level Employment TypeFull-time Job FunctionAdministrative Be among the first 25 applicants.Get notified about new Administrative Specialist jobs inMilan, Lombardy, Italy .#J-18808-Ljbffr

  • Administrative Support Specialist

    7 giorni fa

    Milano, Lombardia, Italia Page Personnel Italia SPA A tempo pieno

    Job DescriptionThe Administrative Support Specialist will play a crucial role in ensuring the smooth operation of our office. This includes maintaining a well-organized workspace, managing supplies, and coordinating with vendors.The ideal candidate will have excellent communication skills, be able to work independently, and possess a strong attention to...

  • Administrative Support Specialist

    2 giorni fa

    Milano, Lombardia, Italia Prima Assicurazioni A tempo pieno

    Join Us at Prima AssicurazioniWe are a dynamic and growing organization committed to providing great value car insurance solutions designed for everyone. Our team is made up of talented and ambitious individuals who share our vision and values.About the RoleWe are seeking a highly skilled People Admin Specialist to join our team. As a People Admin...

  • Administrative Support Specialist

    5 giorni fa

    Milano, Lombardia, Italia Fingen S.p.A. A tempo pieno

    About the CompanyFingen S.p.A. is a leading Italian retail and real estate company renowned for its commitment to excellence and Italian style essence.About the RoleThe Administrative Support Specialist will be responsible for managing daily administrative support activities within the company.Key responsibilities include:Verifying invoices and ensuring...

  • Specialista Operazioni Administrative

    6 giorni fa

    Milano, Lombardia, Italia Randstad Italia A tempo pieno

    Ruoli e ResponsabilitàIl nostro team di Randstad Italia Spa - Divisione Talent Selection Specialist Hopportunities cerca un candidato per il ruolo di Specialista Operazioni Administrative.Nella nostra azienda, che opera nel settore assicurativo, il candidato sarà responsabile delle seguenti attività:1. Gestione dell'archivio: organizzazione e collocazione...

  • Hr & Gs Administrative Specialist

    2 giorni fa

    Milano, Lombardia, Italia Humana Italia Spa A tempo pieno

    Humana Italia Spa, azienda operante da 50 anni nel mercato dell'alimentazione e della cura della prima infanzia, cerca, per potenziare il Dipartimento HR e Servizi Generali, un/una: HR & GS Administrative Specialist Categorie Protette - Legge n. 68/99 La risorsa, riportando al HR Director Italy, avrà le seguenti responsabilità e svolgerà le seguenti...

  • Administrative Specialist

    4 settimane fa

    Milano, Lombardia, Italia Unobravo A tempo pieno

    Vuoi rivoluzionare con noi il mondo della psicologia?**Unobravo** è la Startup che ha sdoganato per prima in Italia l'**e-mental care**, offrendo un servizio di **psicoterapia online** d'eccellenza e imponendosi rapidamente come leader del settore.Il Team Clinico oggi conta **2.600 terapeuti, **ha seguito più di **90.000 persone** lungo il percorso per il...

  • Administrative Specialist

    2 settimane fa

    Milano, Lombardia, Italia Phononic Vibes A tempo pieno

    Phononic Vibes is an Italian company with international operations focused on vibration and acoustic control exploiting the metamaterial technology.The company is in Milano with advanced acoustic diagnostics lab, and near Parma with metamaterial Fab, in the former Matis Insonorizzazioni srl plant.Phononic was founded in 2018 as a Politecnico di Milano...

  • Administrative Support Specialist

    2 giorni fa

    Milano, Lombardia, Italia Human Technopole Foundation A tempo pieno

    Job Description:A highly skilled Administrative Support Specialist is sought to join the team at Human Technopole Foundation. This role will provide exceptional support to the Director and other senior leadership members, ensuring seamless day-to-day operations.The ideal candidate will possess excellent organizational skills, with the ability to prioritize...

  • Administrative & Accounting Specialist

    7 giorni fa

    Milano, Italia LHH A tempo pieno

    Per azienda cliente, con sede in **zona Segrate**, siamo attualmente alla ricerca di una figura di **Administrative & Accounting Specialist.** Responsibilities** La persona si occuperà delle seguenti attività: - Controlli periodici e supporto alla regolare tenuta delle scritture contabili; - Attività di reporting mensile verso cda e capogruppo; -...

  • Accounting and Administrative Specialist

    7 giorni fa

    Milano, Lombardia, Italia TN Italy A tempo pieno

    Job Overview:TN Italy is seeking an Accounting and Administrative Specialist to ensure the accuracy and efficiency of our accounting and administrative operations.Key Accountabilities:Work closely with the Head of Finance to maintain accurate and well-managed accounting records and processes.Develop and implement effective accounting systems to enhance...

  • Administrative specialist

    3 settimane fa

    Milano, Lombardia, Italia Phononic Vibes A tempo pieno

    About Phononic VibesPhononic Vibes is an Italian company with international operations focused on vibration and acoustic control exploiting the metamaterial technology.The company is in Milano with advanced acoustic diagnostics lab, and near Parma with metamaterial Fab, in the former Matis Insonorizzazioni srl plant.Phononic was founded in 2018 as a...

  • Administrative Support Specialist

    20 ore fa

    Milano, Lombardia, Italia Howden Insurance Brokers Limited A tempo pieno

    About the RoleThe Reinsurance Treaty Department at Howden Insurance Brokers Limited is recruiting an administrative assistant and broking support to focus on all aspects of Treaty business with a multi-class approach. This position would be ideally suited to anyone looking to develop a career in a Reinsurance Broking firm.This is a full-time, office-based...

  • Administrative Accountant Specialist

    7 giorni fa

    Milano, Lombardia, Italia TN Italy A tempo pieno

    At TN Italy, we are seeking an experienced Administrative Accountant to join our team. The successful candidate will be responsible for providing high-quality accounting and administrative support to our operations.Job DescriptionThe Administrative Accountant will be responsible for:Providing general accounting and industrial accounting servicesEnsuring...

  • Administrative Specialist

    3 settimane fa

    Milano, Lombardia, Italia Phononic Vibes A tempo pieno

    About Phononic Vibes Phononic Vibes is an Italian company with international operations focused on vibration and acoustic control exploiting the metamaterial technology. The company is in Milano with advanced acoustic diagnostics lab, and near Parma with metamaterial Fab, in the former Matis Insonorizzazioni srl plant. Phononic was founded in 2018 as a...

  • Administrative & Accounting Specialist

    5 giorni fa

    Milano, Lombardia, Italia Lhh A tempo pieno

    Per azienda cliente, con sede in**zona Segrate**, siamo attualmente alla ricerca di una figura di**Administrative & Accounting Specialist.** Responsibilities**La persona si occuperà delle seguenti attività:- Controlli periodici e supporto alla regolare tenuta delle scritture contabili;- Attività di reporting mensile verso cda e capogruppo;- Supporto alla...

  • Administrative Specialist

    6 giorni fa

    Milano, Lombardia, Italia Bravo Savings Network A tempo pieno

    CHI SIAMO BRAVO SAVINGS NETWORK è il gruppo specializzato in Affiliate Marketing leader in Italia, operante in 17 mercati nel mondo e con sede a Firenze e Los Angeles.Il nostro obiettivo è quello di aiutare il consumatore a risparmiare, promuovendo le migliori offerte disponibili in rete.Certi che lo shopping online crescerà in modo esponenziale, ci...

  • Administrative Support Specialist

    5 giorni fa

    Milano, Lombardia, Italia Kyowa Kirin International plc. A tempo pieno

    Are you a highly organized and detail-oriented individual with excellent communication skills?About the JobWe are seeking a Business Operations Coordinator to join our team at Kyowa Kirin International plc. In this role, you will provide administrative support to the HR Director, including tasks such as reception management, meeting coordination, and...

  • HR Administrative Specialist

    1 settimana fa

    Milano, Italia GIGROUP A tempo pieno

    Vuoi fare la differenza nella vita delle persone con il tuo nuovo lavoro? DIVENTA UN LIFECHANGER! Avrai la possibilità di farlo in una realtà solida, con prospettive di crescita anche a livello internazionale e con piani di formazione personalizzati proposti da b*right, la nostra Corporate University. In più potrai usufruire dello smartworking, di un...