Human Resources Support Specialist

3 settimane fa


Italia Civitanavi Systems A tempo pieno

Job Summary: As an HR Intern, you will play a vital role in supporting the Human Resources department's daily operations at Civitanavi Systems S.p.A.

Your responsibilities will encompass a variety of tasks related to document management, process optimization, and employee support. You will work with internal and external customers, business leaders, and be responsible for delivering high-quality customer service in line with company processes and policies.

Main Responsibilities:

  1. Scanning and digitizing employee documents.
  2. Organizing and arranging documents within the digital HR database.
  3. Printing and allocating physical documents into the respective employee's file (e.g., verification letters, Visa invitation letters, reference letters).
  4. Administration of local T&A tools, reviewing, and updating clock-in/clock-out; preparing reports, managing leaves (medical, holidays, vacation).
  5. Answering employee queries and directing them to the right channel if needed.
  6. Complying with all required policies and local labor laws.


Qualifications and Skills:
  • Currently pursuing a University degree in Business Administration, Human Resources, or a related field.
  • Experience in projects during University, volunteering, or other activities is a plus.
  • Experience working for a multinational company is an advantage.
  • Fluent in English and local required language.
  • Good in MS Office (Word, Excel, PowerPoint 2007).
  • Orientation to customer service, passion for enhancing customer experience.
  • Good communication (written and spoken) and active listening skills.
  • Able to work under pressure with limited supervision for routine tasks by following instructions and applying company policies and procedures.
  • Able to manage multiple tasks.
  • Team player, able to develop and sustain cooperative working relationships with clients, colleagues, and suppliers at all levels.
  • Puts a high priority on attaining results.
  • Seeks out and supports new ideas and initiatives; readily adapts to change.
  • Demonstrates the courage to raise potential issues and concerns.
  • Responsive, keeping deadlines and meeting Service Level Commitments.


Benefits and Perks:
  • Free lunch meal.
  • Coffee bar.


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