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Office Support Specialist

2 mesi fa

Roma, Lazio, Italia FAO A tempo pieno
Job Title: Office Assistant

FAO is seeking a highly organized and detail-oriented Office Assistant to join our team in Rome, Italy.

About the Role

The Office Assistant will provide administrative support to the Food and Agriculture Organization of the United Nations (FAO) in the Food and Nutrition Division (ESN). The successful candidate will be responsible for performing a variety of routine administrative transactions and office support functions, contributing to the smooth and efficient running of the work unit.

Key Responsibilities
  1. Arrange appointments, receive visitors, screen and send emails, and respond to routine requests for information.
  2. Provide office, protocol, administrative, and logistics support to meetings, committees, conferences, and other events.
  3. Review, record, distribute, and process incoming mail and correspondence, following up on pending actions.
  4. Respond or draft responses to standard and routine correspondence and other communications, using word processing packages to produce complex documents and reports.
  5. Proofread documents and format texts for accuracy, grammar, punctuation, and style, adhering to established standards.
  6. Initiate general administrative tasks in the computerized general administration/procurement/financial/travel/human resources system.
  7. Prepare purchase orders, purchase requisitions, and support the preparation of Letters of Agreement (LoA), obtaining clarification and following up when necessary.
  8. Make travel and hotel arrangements and prepare travel authorizations/claims for staff and affiliate workforce as required.
  9. Provide assistance in the administrative processing of vacancy announcements and consultants' contracts.
  10. Research, compile, and organize information and reference materials from various sources for reports, create spreadsheets and presentations, manage and update databases for mailing lists and other information, and maintain electronic and paper files.
Requirements

The ideal candidate will have a secondary school education, three years of relevant experience in office support work, and a working knowledge of English. Good knowledge of MS Office applications, Internet, and office technology equipment is also required.

General Service Staff are recruited locally, and candidates must be nationals of the country of the duty station or possess an existing visa/work permit and reside within commuting distance of the duty station.

What We Offer

FAO offers a competitive salary and benefits package, as well as opportunities for professional growth and development. We are an equal opportunities employer and welcome applications from qualified candidates of all nationalities.

FAO does not charge a fee at any stage of the recruitment process. Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED).