Administrative Manager

1 giorno fa

Milano, Lombardia, Italia Lpp Italy Srl A tempo pieno
Job Title: Administrative Manager

As an Administrative Manager at Lpp Italy Srl, you will be responsible for managing trade registration and City Hall formalities, ensuring compliance with local regulations and maintaining accurate records and databases. You will also represent the company during visits from local authorities and provide guidance to customer support and stores regarding claims and local authority visits.

Key Responsibilities:
  • Manage trade registration and City Hall formalities, closing, and operating permits for stores and offices
  • Maintain records and databases of local authorizations
  • Represent the company during visits from local authorities
  • Guide customer support and stores regarding claims and local authority visits
  • Implement measures to prevent claims and ensure compliance
  • Support stores during controls from local authorities by providing necessary guidance and documents
  • Record and renew guarantee letters in coordination with relevant departments
  • Handle allocating fixed assets, including insurance, registrations, permits, and services
  • Manage collaboration with suppliers and monitor budgets and costs related to fixed assets
  • Organize maintenance services and manage rental assets as needed
  • Process all related invoices in the internal system
  • Manage the car fleet
  • Sponsorships and Donations in cooperation with EB
  • Coordinate with partners and beneficiaries to maximize mutual benefits
  • Manage contractual agreements, budgets, costs, and compliance
  • Engage with internal team members and stores to organize sponsorship projects
  • Coordinate with internal departments and brokers for company insurance matters
  • Prepare Workplaces for New Employees
  • Order working tools and devices
  • Prepare access to mailbox platforms and servers
  • Ensure all necessary resources are available for new employees to begin work effectively
  • Manage the Old Stocks reporting inventory levels
  • Coordinate the shipment of goods to buyers of old stocks
  • Acquire buyers for old stocks and monitor the market
  • Act as the contact person for GDPR Compliance, working closely with external lawyers and involved departments
  • Oversee the sustainability reporting process, ensuring accurate data collection and guidance for involved personnel
  • Oversee and manage a team of administrative staff
  • Delegate tasks, provide guidance, and ensure team performance meets company standards
  • Conduct performance reviews and support team members' professional development
  • Translate necessary documents and organize their legalization
  • Perform other administrative duties as required
Requirements:
  • Strong organizational skills and ability to prioritize workload
  • Strategic thinking and adaptability to unforeseen situations
  • Strong communication and collaboration skills in English language
  • Proficiency in Microsoft Office
  • Negotiation skills
  • Problem-solving abilities and critical thinking
  • Ability to work independently and as part of a team
  • Attention to detail and accuracy
  • Understanding of local regulations and compliance requirements
  • Familiarity with sustainability practices and reporting
  • Project management skills
  • Leadership and team management skills
Why Work with Us:

We are a solid and fast-growing company, with an extensive expansion plan in Italy for 2024. We offer a dynamic, goal-oriented and collaborative working environment. Opportunities for professional growth and development, thanks also to internal training programs and to participate in international projects. Discounts on the products of all 5 brands of the LPP Group, which can be used both in stores and on e-commerce portals.

Additional Benefits and Company Tools:
  • Mobile phone and laptop
  • Meal vouchers

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