Administrative Manager

3 settimane fa

Milano, Lombardia, Italia TerraPay A tempo pieno
Role Overview

This role will provide essential administrative support to the Local CEO, ensuring smooth office operations and contributing to our mission of simplifying global money movement.

Key Responsibilities
  • Provide high-level administrative support to the Local CEO, including managing calendars, scheduling meetings, and coordinating travel arrangements.
  • Prepare and edit correspondence, reports, presentations, and other documents as needed.
  • Handle incoming communications and requests, prioritizing and responding on behalf of the local CEO when appropriate.
  • Organize and maintain files, records, and other documentation.
  • Assist in preparing for meetings, including preparing agendas, gathering materials, and taking minutes.
  • Oversee the daily operations of the office, ensuring a productive and efficient work environment.
  • Manage office supplies inventory and place orders as necessary to ensure adequate stock levels.
  • Coordinate office maintenance, including managing relationships with vendors and service providers.
  • Develop and implement office policies and procedures to improve efficiency.
  • Plan and coordinate office events, meetings, and other company activities.
  • Serve as the point of contact for office-related inquiries and issues.
Requirements
  • Excellent organizational and time management skills.
  • Strong written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to handle confidential information with discretion.
  • Strong interpersonal skills and the ability to work well with a diverse team.
  • Ability to multitask and prioritize tasks effectively in a fast-paced environment.
  • Experience with office management software (e.g., MS Office, Google Workspace) is a plus.
Interview Process
  • Table for Two: A brief chat with one of our Recruiters to assess your foundational competencies and provide an overview of TerraPay.
  • Beyond the Bio: A discussion with an SME or the RM to evaluate your role-specific knowledge, problem-solving abilities, and gain a deeper understanding of the company and team dynamics.
  • Manager Meetup: A comprehensive discussion about the role and responsibilities, expectations, and mapping out potential career growth.
  • Meeting Minds: A cultural fit round that includes an overview of the company's core values and long-term plans.
Benefits
  • A competitive compensation package, including performance bonuses.
  • Join us in one of our 10 offices worldwide and collaborate with a diverse team representing 40+ nationalities.
  • Enjoy 26 days of annual leave in addition to bank holidays.
About TerraPay

TerraPay is a global money movement player on a mission to build a borderless financial world. We believe payments should be instant, reliable, transparent, seamless, and fully compliant. Registered and regulated across 31 global markets, we are a leading payments partner for banks, mobile wallets, money transfer operators, merchants, and financial institutions.

We are proud to be a twice-certified Great Place to Work and were featured in the 2023 CB Insights Fintech 100 and the 2024 Financial Times 1000 lists.

Our culture core values:

  • Humility
  • Ownership responsibility
  • Entrepreneurship
  • Global citizenship
  • Trusting empowerment

At TerraPay, we don't just talk about our values—we live by them. If you're looking for a career that offers abundant opportunities for innovation and a culture of excellence, TerraPay is the place to be.

  • Administrative Coordinator

    4 settimane fa

    Milano, Lombardia, Italia Gilead Sciences, Inc. A tempo pieno

    Administrative Coordinator & Assistant to the General ManagerThis role will provide administrative and clerical support to the General Manager, including management of strategic projects. The successful candidate will work closely with the Italian Leadership Team to coordinate key aspects of the day-to-day business.Main ResponsibilitiesProvide administrative...

  • Administrative Manager

    3 giorni fa

    Milano, Lombardia, Italia TerraPay A tempo pieno

    Job Title: Administrative ManagerAt TerraPay, we are seeking an experienced Administrative Manager to provide essential support to our Local CEO, ensuring smooth office operations and contributing to our mission of simplifying global money movement.Key Responsibilities:Provide high-level administrative support to the Local CEO, including managing calendars,...

  • Administrative Manager

    2 giorni fa

    Milano, Lombardia, Italia Lpp Italy Srl A tempo pieno

    Job Title: Administrative ManagerAs an Administrative Manager at Lpp Italy Srl, you will be responsible for managing trade registration and City Hall formalities, ensuring compliance with local regulations and maintaining accurate records and databases. You will also represent the company during visits from local authorities and provide guidance to customer...

  • Administrative Coordinator

    6 giorni fa

    Milano, Lombardia, Italia Gilead Sciences A tempo pieno

    Job Summary:As an Admin Coordinator at Gilead Sciences, you will play a critical role in supporting the day-to-day operations of our Italian affiliate. This position will work closely with the General Manager and the Italian Leadership Team to coordinate key aspects of the business, including strategic projects and administrative tasks.Main...

  • Administrative Manager

    4 settimane fa

    Milano, Lombardia, Italia TerraPay A tempo pieno

    Job SummaryWe are seeking an experienced and highly organized Administrative Manager to provide essential support to our Local CEO, ensuring smooth office operations and contributing to our mission of simplifying global money movement.Key ResponsibilitiesAdministrative Support: Provide high-level administrative support to the Local CEO, including managing...

  • Administrative Coordinator

    4 settimane fa

    Milano, Lombardia, Italia Gilead Sciences S.r.l. A tempo pieno

    Job Title: Admin CoordinatorAbout the Role:We are seeking a highly skilled and organized Admin Coordinator to join our team at Gilead Sciences S.r.l. The successful candidate will provide administrative support to the General Manager and be responsible for coordinating key aspects of the day-to-day business.Main Responsibilities:Provide administrative and...

  • Administrative Coordinator

    6 giorni fa

    Milano, Lombardia, Italia Gilead Sciences S.r.l. A tempo pieno

    Job Summary: We are seeking an experienced Administrative Coordinator to join our team at Gilead Sciences S.r.l. as Assistant to the General Manager. This role will be responsible for coordinating key aspects of the day-to-day business and specific projects for the affiliate.This position will work directly with the General Manager and close to the Italian...

  • Administrative Assistant

    1 giorno fa

    Milano, Lombardia, Italia Iba A tempo pieno

    Job Title: Site Administrative AssistantWe are seeking a highly organized and detail-oriented Site Administrative Assistant to join our team at IBA. As a key member of our site team, you will be responsible for providing administrative support to our site operations.Key Responsibilities:Provide general administrative support to the site team, including...

  • Administrative Coordinator

    2 settimane fa

    Milano, Lombardia, Italia Gilead Sciences A tempo pieno

    Job DescriptionGilead Sciences is a leading biopharmaceutical company dedicated to creating a healthier world for all people. We're committed to developing innovative therapies that improve lives and ensure access to these therapies across the globe.As an Admin Coordinator, you will play a critical role in supporting the General Manager and the Italian...

  • Administrative Coordinator

    5 giorni fa

    Milano, Lombardia, Italia Gilead Sciences A tempo pieno

    Job DescriptionGilead Sciences is a leading biopharmaceutical company dedicated to creating a healthier world for all people. We're committed to developing innovative therapies that improve lives and ensure access to these therapies across the globe.As an Admin Coordinator, you will play a critical role in supporting the General Manager and the Italian...

  • Administrative Coordinator

    2 settimane fa

    Milano, Lombardia, Italia Gilead Sciences A tempo pieno

    Job DescriptionGilead Sciences is a leading biopharmaceutical company dedicated to creating a healthier world for all people. We're committed to developing innovative therapies that improve lives and ensure access to these therapies across the globe.As an Admin Coordinator, you will play a critical role in supporting the General Manager and the Italian...

  • Administrative Coordinator

    2 giorni fa

    Milano, Lombardia, Italia Gilead Sciences, Inc. A tempo pieno

    Job Title: Admin CoordinatorJoin Gilead Sciences, Inc. as an Admin Coordinator and support the General Manager in coordinating key aspects of the day-to-day business and specific projects for the affiliate.Main Responsibilities:Provide administrative and clerical support to the General Manager, including management of strategic projects.Organize HQ visits to...

  • Administrative Coordinator

    1 settimana fa

    Milano, Lombardia, Italia Gilead Sciences S.r.l. A tempo pieno

    About the RoleWe are seeking an experienced Administrative Coordinator to join our team at Gilead Sciences S.r.l. as an Executive Assistant to the General Manager.Main ResponsibilitiesProvide administrative and clerical support to the General Manager, including management of strategic projects.Organize HQ visits to the affiliate, including transfers,...

  • Administrative Coordinator

    2 settimane fa

    Milano, Lombardia, Italia Gilead Sciences S.r.l. A tempo pieno

    About the RoleWe are seeking an experienced Administrative Coordinator to join our team at Gilead Sciences S.r.l. as an Executive Assistant to the General Manager.Main ResponsibilitiesProvide administrative and clerical support to the General Manager, including management of strategic projects.Organize HQ visits to the affiliate, including transfers,...

  • Administrative Coordinator

    2 settimane fa

    Milano, Lombardia, Italia Gilead Sciences S.r.l. A tempo pieno

    Job Title: Admin CoordinatorDescriptionThe Admin Coordinator will work closely with the General Manager and the Italian Leadership Team to coordinate key aspects of the day-to-day business and specific projects for the affiliate.Main Functions and ResponsibilitiesProvide administrative and clerical support to the General Manager, including management of...

  • Administrative Coordinator

    3 settimane fa

    Milano, Lombardia, Italia Gilead Sciences S.r.l. A tempo pieno

    Job Title: Admin CoordinatorDescriptionThis role will work closely with the General Manager and the Italian Leadership Team to coordinate key aspects of the day-to-day business and specific projects for the affiliate.Main Functions and ResponsibilitiesProvides administrative and clerical support to the General Manager, including management of strategic...

  • Administrative Coordinator

    4 settimane fa

    Milano, Lombardia, Italia Gilead Sciences S.r.l. A tempo pieno

    Job Title: Admin CoordinatorDescriptionThis role will work closely with the General Manager and the Italian Leadership Team to coordinate key aspects of the day-to-day business and specific projects for the affiliate.Main Functions and ResponsibilitiesProvides administrative and clerical support to the General Manager, including management of strategic...

  • Administrative Coordinator

    3 settimane fa

    Milano, Lombardia, Italia Gilead Sciences S.r.l. A tempo pieno

    Job Title: Admin CoordinatorDescriptionThis role will work closely with the General Manager and the Italian Leadership Team to coordinate key aspects of the day-to-day business and specific projects for the affiliate.Main Functions and ResponsibilitiesProvides administrative and clerical support to the General Manager, including management of strategic...

  • Administrative Coordinator

    7 giorni fa

    Milano, Lombardia, Italia Gilead Sciences S.r.l. A tempo pieno

    Job Title: Admin CoordinatorDescriptionThe Admin Coordinator will work closely with the General Manager and the Italian Leadership Team to coordinate key aspects of the day-to-day business and specific projects for the affiliate.Main Functions and ResponsibilitiesProvide administrative and clerical support to the General Manager, including management of...

  • Administrative Coordinator

    2 settimane fa

    Milano, Lombardia, Italia Gilead Sciences S.r.l. A tempo pieno

    About the RoleWe are seeking an experienced Administrative Coordinator to join our team at Gilead Sciences S.r.l. as an Executive Assistant to the General Manager.Main ResponsibilitiesProvide administrative and clerical support to the General Manager, including management of strategic projects.Organize HQ visits to the affiliate, including transfers,...