Lavori attuali relativi a Administrative Coordinator - Milano, Lombardia - CoreView

  • Administrative Coordinator

    4 giorni fa

    Milano, Lombardia, Italia Italian Hospitality Collection A tempo pieno

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  • Administrative Coordinator

    4 settimane fa

    Milano, Lombardia, Italia Gilead Sciences A tempo pieno

    Job Summary:As an Admin Coordinator at Gilead Sciences, you will play a critical role in supporting the day-to-day operations of our Italian affiliate. This position will work closely with the General Manager and the Italian Leadership Team to coordinate key aspects of the business, including strategic projects and administrative tasks.Main...

  • Administrative Coordinator

    2 settimane fa

    Milano, Lombardia, Italia Gilead Sciences A tempo pieno

    Job DescriptionGilead Sciences is seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will provide administrative and clerical support to the General Manager, including management of strategic projects.Main Functions and ResponsibilitiesProvides administrative and clerical support to the General Manager,...

  • Administrative Coordinator

    2 settimane fa

    Milano, Lombardia, Italia Gilead Sciences S.r.l. A tempo pieno

    Job SummaryThe Administrative Coordinator will provide administrative and clerical support to the General Manager, including management of strategic projects. The ideal candidate will have excellent verbal and written skills in English and Italian, with a strong understanding of administrative and office policies and procedures.Main ResponsibilitiesProvides...

  • Administrative Coordinator

    2 settimane fa

    Milano, Lombardia, Italia Gilead Sciences S.r.l. A tempo pieno

    Job SummaryThe Administrative Coordinator will provide administrative and clerical support to the General Manager, including management of strategic projects. The ideal candidate will have excellent verbal and written skills in English and Italian, with a strong understanding of administrative and office policies and procedures.Main ResponsibilitiesProvide...

  • Administrative Coordinator

    4 giorni fa

    Milano, Lombardia, Italia Page Personnel A tempo pieno

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  • Administrative Coordinator

    2 settimane fa

    Milano, Lombardia, Italia Gilead Sciences S.r.l. A tempo pieno

    Job SummaryThe Administrative Coordinator will provide administrative and clerical support to the General Manager, including management of strategic projects. The ideal candidate will have excellent verbal and written skills in English and Italian, as well as experience using office software.Main ResponsibilitiesProvides administrative and clerical support...

  • Senior Administrative Coordinator

    2 settimane fa

    Milano, Lombardia, Italia Boston Consulting Group A tempo pieno

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  • Administrative Coordinator

    3 settimane fa

    Milano, Lombardia, Italia Gilead Sciences S.r.l. A tempo pieno

    Job SummaryThe Administrative Coordinator will provide administrative support to the General Manager and the Italian Leadership Team, coordinating key aspects of the day-to-day business and specific projects for the whole affiliate.Main ResponsibilitiesProvide administrative and clerical support to the General Manager, including management of strategic...

  • Senior Administrative Coordinator

    2 settimane fa

    Milano, Lombardia, Italia Boston Consulting Group A tempo pieno

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  • Administrative Coordinator

    3 settimane fa

    Milano, Lombardia, Italia Gilead Sciences, Inc. A tempo pieno

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  • Administrative Coordinator

    2 giorni fa

    Milano, Lombardia, Italia Adecco Italia S.P.A. A tempo pieno

    Adecco Credit & Banking is hiring a highly skilled Administrative Coordinator for the Italian Branch of a prestigious investment bank. The role involves providing exceptional support to the Head of the team and the team, ensuring seamless coordination of meetings, conference calls, and client events. Key responsibilities include managing agendas, screening...

  • Administrative Coordinator

    4 settimane fa

    Milano, Lombardia, Italia Gilead Sciences S.r.l. A tempo pieno

    Job Title: Admin CoordinatorDescriptionThe Admin Coordinator will work closely with the General Manager and the Italian Leadership Team to coordinate key aspects of the day-to-day business and specific projects for the affiliate.Main Functions and ResponsibilitiesProvide administrative and clerical support to the General Manager, including management of...

  • Administrative Coordinator

    2 settimane fa

    Milano, Lombardia, Italia It002 Marsh Advisory S.R.L A tempo pieno

    Job DescriptionWe are seeking a highly skilled Administrative Coordinator to join our team at It002 Marsh Advisory S.R.L. As an Administrative Coordinator, you will play a crucial role in supporting our business operations and ensuring the smooth day-to-day functioning of our office.Key Responsibilities:Support the business in managing public tenders and...

  • Administrative Coordinator

    4 settimane fa

    Milano, Lombardia, Italia Gilead Sciences S.r.l. A tempo pieno

    Job Summary: We are seeking an experienced Administrative Coordinator to join our team at Gilead Sciences S.r.l. as Assistant to the General Manager. This role will be responsible for coordinating key aspects of the day-to-day business and specific projects for the affiliate.This position will work directly with the General Manager and close to the Italian...

  • Administrative Coordinator

    4 settimane fa

    Milano, Lombardia, Italia Gilead Sciences A tempo pieno

    Job DescriptionGilead Sciences is a leading biopharmaceutical company dedicated to creating a healthier world for all people. We're committed to developing innovative therapies that improve lives and ensure access to these therapies across the globe.As an Admin Coordinator, you will play a critical role in supporting the General Manager and the Italian...

  • Administrative Coordinator

    1 mese fa

    Milano, Lombardia, Italia Gilead Sciences A tempo pieno

    Job DescriptionGilead Sciences is a leading biopharmaceutical company dedicated to creating a healthier world for all people. We're committed to developing innovative therapies that improve lives and ensure access to these therapies across the globe.As an Admin Coordinator, you will play a critical role in supporting the General Manager and the Italian...

  • Administrative Coordinator

    1 mese fa

    Milano, Lombardia, Italia Gilead Sciences A tempo pieno

    Job DescriptionGilead Sciences is a leading biopharmaceutical company dedicated to creating a healthier world for all people. We're committed to developing innovative therapies that improve lives and ensure access to these therapies across the globe.As an Admin Coordinator, you will play a critical role in supporting the General Manager and the Italian...

  • Senior Administrative Coordinator

    1 settimana fa

    Milano, Lombardia, Italia Havas Media Group Spain Sau A tempo pieno

    Job DescriptionThe Senior Administrative Coordinator will provide high-level secretarial and administrative support to executives within the organization, requiring discretion, confidentiality, and a good understanding of technical and business vocabulary.Key Responsibilities• Manage executive appointments and schedules to optimize time utilization•...

Administrative Coordinator

3 mesi fa

Milano, Lombardia, Italia CoreView A tempo pieno

About CoreView (A Microsoft Gold Partner)

CoreView stands as the Global Leader in Effortless M365 Security, Governance, and Administration. We provide a comprehensive solution that encompasses the entire M365 ecosystem, from tenant-level configurations to critical workloads.

Designed by M365 experts for M365 professionals, CoreView simplifies, unifies, and enhances the M365 administrative experience, empowering over 1500 organizations to streamline tasks, ensure security best practices, and maximize ROI.

We are dedicated to fostering a diverse and inclusive global workplace, supporting each other in achieving our goals while enjoying the journey.

Job Overview

The Office Operations Manager in Milan will be instrumental in maintaining the seamless and effective functioning of our office. This role involves overseeing office facilities, nurturing supplier relationships, and executing various administrative responsibilities to assist the Milan team. The ideal candidate will exhibit exceptional organizational skills, a proactive approach, and the ability to juggle multiple priorities in a dynamic environment. The Office Operations Manager will also provide vital support for onboarding new employees, managing health and safety initiatives, and facilitating communication between the Milan office and other departments within CoreView.

Key Responsibilities

Office Management and Organization:

  • Oversee and enhance relationships with suppliers: renew or improve cleaning and maintenance services, manage supplier communications.
  • Plan and schedule office maintenance activities: coordinate with maintenance technicians for routine and emergency repairs.
  • Maintain communication with the landlord regarding any issues or emergencies.
  • Ensure the upkeep of break areas and conference rooms: monitor organization, cleanliness, and supplies.
  • Manage overall supplier relationships for the Milan office, including staff access passes, desk and meeting room reservations, and billing coordination with the Finance Department.

Administrative Support for the Milan Office:

  • Handle front office and general secretarial tasks.
  • Manage corporate purchasing activities: oversee vendor management, stationery procurement, and miscellaneous office supplies.
  • Organize and archive both digital and physical documents.
  • Assist other departments in organizing events, catering, and team lunches or dinners.
  • Facilitate the onboarding process for new hires: prepare necessary documents, welcome kits, and manage access badge assignments.
  • Coordinate shipments via courier within Italy and internationally.
  • Process monthly attendance and meal vouchers, supporting colleagues with maternity leave, sick leave, and holiday requests.
  • Oversee Health & Safety activities: organize mandatory medical visits, safety training, and maintain contact with health and safety suppliers.
  • Support the Finance Department with customer reminders, invoice archiving, VAT register control, and invoice dispatch.

Qualifications

  • Strong problem-solving abilities.
  • Exceptional organizational and time management skills.
  • Excellent verbal and written communication skills.
  • Ability to maintain discretion and confidentiality.
  • Analytical mindset.
  • Capacity to identify conflicts and prioritize tasks effectively.
  • Enrolled in L.68/99 lists (CATEGORIES PROTECTED L.68/99)
  • Adaptability and resilience in managing change.
  • Fluency in Italian and English.
  • International work experience is a significant advantage.

Core Values

Collaboration – Sharing knowledge and resources to achieve collective success.

Ownership – Taking accountability for delivering excellence.

Respect – Valuing every individual to strengthen our community.

Empathy – Fostering understanding to create a supportive workplace.

Benefits

Additional Information

All applicants will be required to complete a pre-employment assessment for consideration.

CoreView is an Affirmative Action, Equal Opportunity Employer that values the strength that diversity brings to the workplace. All qualified applicants will receive consideration for employment without discrimination based on gender, race/ethnicity, protected veteran status, disability, or other protected group status.