Executive Assistant to the Director General

6 giorni fa

Roma, Lazio, Italia InterSos A tempo pieno
Job Title: Executive Assistant to the Director General

Intersos is seeking a highly skilled and experienced Executive Assistant to provide administrative support to the Director General (DG) in all aspects of his work. The successful candidate will be responsible for ensuring an efficient and effective management of the organisation, while maintaining an overview of the functioning of the General Directorate and the Directors' Team.

Main Responsibilities:
  • Provide coordination and oversight to the DG's Office, supporting in setting work priorities and ensuring deadlines are met;
  • Ensure the DG receives regular and timely progress reports from the Directors and the Heads of Units under his direct Line Management;
  • Manage the DG's incoming and outgoing correspondence;
  • Manage the DG's daily schedule and office task list;
  • Serve as the first point of contact for the DG for internal and external parties;
  • Undertake and effectively organise the DG's participation in all events related to Intersos work and partnerships;
  • Create and keep updated the DG's communication plan;
  • Supply comprehensive information in response to internal and external requests, including important information to be added to the Organisation's website/intranet;
  • Assist the DG and the Directors' Team in the Annual Action Plan exercise and Quarterly Revisions;
  • Assist the DG in strategic issues, such as the support to the process of the organisational strategic planning (2025-2027);
  • Support in the arrangement of the DG's travels (transportation, visa, accommodation, itinerary, expense claims) in collaboration with the responsible staff;
  • On a needs basis, collect, analyse and summarise information, as requested by the DG;
  • Other duties as required.
Requirements:
  • Master's Degree (Laurea specialistica o vecchio ordinamento);
  • At least 3 years' experience in similar roles, preferably in non-profit organisations;
  • Thorough knowledge of the Third Sector;
  • Excellent time management skills;
  • Accuracy and confidentiality;
  • Excellent writing skills;
  • Excellent organisational skills;
  • Proficient use of the Google Suite;
  • Flexibility;
  • Good planning skills;
  • Communication skills, both written and oral, to deal with all internal and external stakeholders, creating a positive environment.
Language:

Fluent Italian and English, French is an asset.

Personal Requirements:
  • Strong motivation and adherence to the humanitarian principles and the mission of Intersos;
  • Strong attitude for teamwork and collaboration within a complex organisation;
  • Excellent interpersonal and team-working skills;
  • Ability to adapt to unexpected events.

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