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Team Assistant

1 mese fa

Milano, Lombardia, Italia Kanadevia Inova A tempo pieno
Job Opportunity at Kanadevia Inova

We are seeking a highly organized and detail-oriented Team & Office Assistant to join our team at Kanadevia Inova. As a key member of our Business Development and Legal Functions, you will play a crucial role in ensuring the smooth day-to-day administrative support for our HQ and European subsidiaries.

Key Responsibilities:
  • Manage sensitive client and partner communications, ensuring timely and effective responses.
  • Prepare reports and presentations, order office supplies, and collaborate on projects to drive business growth.
  • Organize business trips, manage time and attendance, and oversee expense reports to maintain a high level of efficiency.
  • Write tender documentation under the guidance of proposal managers, primarily in English, to showcase our company's expertise.
  • Handle general tasks related to the commercial register and Ultimate Beneficial Owner, ensuring compliance with regulations.
  • Regularly update customer communication systems, Legal Tool, and Intranet to maintain a seamless customer experience.
  • Support the onboarding process of new employees, ensuring a smooth transition into their roles.
Requirements:
  • 5 years' experience as an administrative assistant or project assistant, preferably in an international matrix organization.
  • Fluent in English and Italian, with excellent communication skills.
  • Good knowledge of MS Office and tendering procedures, with experience in organizing meetings and events.
  • Proactivity, impeccable manners, and effective communication skills are essential for success in this role.
About Kanadevia Inova:
  • We offer a responsible challenge with a diversified field of activity, a team-oriented working atmosphere, and opportunities for personal development through our Inova Academy.
  • Our company provides excellent employment conditions, an attractive working place, and the opportunity to gain insight into various technical disciplines.

Please note that we do not accept applications from HR agencies. Thank you for your understanding.