Administrative Support Specialist

4 settimane fa


Genoa, Liguria, Italia RINA A tempo pieno

RINA is seeking a highly skilled Administrative Support Advisor to join its team in Genoa, Italy. This role is pivotal in ensuring smooth operations through efficient management of administrative tasks, from formatting and organizing key documents to managing suppliers' data and supporting project documentation.

Key Responsibilities:

  • General Secretariat: formatting and recording proposals, reports, letters, and various documentation
  • Documentation Support for Tenders and QOHSE
  • Office Supplies Management: ordering office stationery and hygiene materials
  • Maintenance Tickets: entering tickets for maintenance requests
  • Supplier Qualification Management: sending emails with forms, checking received forms, and forwarding to the corporate service for supplier inclusion
  • Customer Data Management in CRM: entering customer records in the CRM system
  • RDA and ODA Management: Entering productive RDAs and releasing ODAs from framework contracts Entering non-productive RDAs
  • Documentation Preparation for Visas: preparing documents for passport visas and document validation at consulates
  • BTM and Travel Management: managing travel arrangements for consultants
  • Internal Training Courses Management
  • CRM Data Cleaning
  • Document Controller for Projects
  • Agenda Management

Requirements:

  • Previous experience in business support, customer service, or a related field can be an advantage
  • Basic computer skills are often necessary, including the ability to use customer relationship management (CRM) systems, input data accurately, and utilize other relevant software tools
  • Excellent organizational and management skills
  • Attention to detail and precision
  • Excellent interpersonal and communication skills
  • Fluency in Italian and a good level of English are required

About RINA:

RINA is a multinational player providing certification, marine classification, product testing, site supervision, and vendor inspection services across various sectors. Our business model covers the full process of project development, from concept to completion, guaranteeing technical, environmental, and safety sustainability.

Why Join RINA:

We strive to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind.



  • Genoa, Liguria, Italia RINA A tempo pieno

    RINA is a multinational player providing various services including certification, marine classification, product testing, site supervision, vendor inspection, training, and engineering consultancy across multiple sectors. We are seeking an Administrative Support Advisor to join our team in Genoa, Italy, within the Consulting Planning, Monitoring & Business...


  • Genoa, Liguria, Italia Istituto Italiano di Tecnologia A tempo pieno

    About Istituto Italiano di TecnologiaIstituto Italiano di Tecnologia (IIT) is a research institution that aims to develop human-centered Science and Technology to tackle societal challenges. Our Genoa headquarters are interconnected with other centers around Italy and two outstations in the US.Your RoleYou will work in a multi-disciplinary group,...


  • Genoa, Liguria, Italia Rina A tempo pieno

    R&D Business Support Advisor RoleThe R&D Business Support Advisor will support the administrative process of R&D financed projects. This role involves a combination of administrative coordination, financial management, and stakeholder engagement.Key ResponsibilitiesAdministrative Coordination: Support in the administrative coordination of projects funded by...


  • Genoa, Liguria, Italia RINA A tempo pieno

    RINA is currently recruiting for an R&D Business Support Specialist to join its office in Italy within the Consulting Planning, Monitoring & Business Support Division.Key Responsibilities:Financial Planning and Budgeting: Define project budget structures, ensure compliance with Programme Financial Rules, and report actual expenditures.Business Proposal and...


  • Genoa, Liguria, Italia Istituto Italiano di Tecnologia A tempo pieno

    About UsIstituto Italiano di Tecnologia is a leading research institution that fosters human-centered Science and Technology to address societal challenges. Our Genoa headquarters serve as a hub for collaboration with our 11 centers across Italy and two outstations in the US.Our MissionWe strive to develop innovative solutions that improve society and...


  • Genoa, Liguria, Italia Lavoropiù A tempo pieno

    Key Responsibilities• Respond to customer inquiries and provide timely resolutions• Maintain accurate records and data entry• Collaborate with team members to achieve departmental goals


  • Genoa, Liguria, Italia Istituto Italiano di Tecnologia A tempo pieno

    About the RoleWe are seeking a highly skilled Technical Project Support Specialist to join our team at the Istituto Italiano di Tecnologia. In this role, you will provide critical support in the management and coordination of various work orders, as well as assist in planning and scheduling tasks.Main ResponsibilitiesProvide support in the management and...


  • Genoa, Liguria, Italia RINA A tempo pieno

    R&D Business Support SpecialistThe RINA company is seeking a highly skilled R&D Business Support Specialist to join its team in Genoa, Italy. As a key member of the Consulting Planning, Monitoring & Business Support Division, this role will be responsible for overseeing the financial planning, analysis, and management of research and development projects.Key...

  • Administrative Health

    3 giorni fa


    Genoa, Liguria, Italia Istituto Italiano de Tecnologia A tempo pieno

    At Istituto Italiano di Tecnologia, we are committed to developing innovative solutions for a better future. As an Administrative Health & Safety Expert, you will be part of a dynamic team that works tirelessly to advance human-centered science and technology. Salary:We offer a competitive salary package for international standards, estimated at $70,000 per...


  • Genoa, Liguria, Italia Istituto Italiano De Tecnologia A tempo pieno

    About the RoleWe are seeking a highly organized and detail-oriented Health and Safety Administrative Assistant to join our team at Istituto Italiano di Tecnologia. As a key member of our Health and Safety Directorate, you will provide administrative support to our Company Doctors and contribute to the development of our health surveillance management...

  • HR Payroll Specialist

    4 settimane fa


    Genoa, Liguria, Italia Carnival Corporation and plc A tempo pieno

    Job DescriptionAt Carnival Corporation and plc, we are seeking a skilled HR Payroll Specialist to join our team. As a key member of our Payroll Admin Team, you will be responsible for processing pay slips, calculating salaries, and managing the administrative side of employee relationships.Responsibilities:Process payroll data and handle administrative...


  • Genoa, Liguria, Italia RINA A tempo pieno

    At RINA, we are seeking a skilled R&D Business Support Advisor to join our team in Genoa, Italy.The successful candidate will be responsible for overseeing the financial planning, analysis, and management of research and development projects within the engineering company. Their role ensures that R&D initiatives align with RINA financial goals and contribute...

  • HR Payroll Specialist

    4 settimane fa


    Genoa, Liguria, Italia Carnival Corporation and plc A tempo pieno

    Job Title: HR Payroll SpecialistJob Summary:We are seeking a highly skilled HR Payroll Specialist to join our team at Carnival Corporation and plc. As a key member of our payroll administration team, you will be responsible for processing pay slips, calculating salaries, and managing administrative tasks related to employee recruitment and termination.Key...


  • Genoa, Liguria, Italia Sedapta Group A tempo pieno

    Specialista Tecnico di SupportoSedApta, un gruppo internazionale con sede principale in Italia e sedi in Germania, Francia e Regno Unito, è leader nello sviluppo di soluzioni IT innovative per l'Industry 4.0 con oltre 25 anni di esperienza nel Manufacturing IT e Supply Chain Management.La risorsa sarà inserita nel gruppo di Technical Support Service e...

  • Admin Support Specialist

    4 settimane fa


    Genoa, Liguria, Italia Società: Bureau Veritas A tempo pieno

    Search for a new challenge in our Back Office team as Admin Support Specialist!About the roleAs Admin Support Specialist, you will be responsible for planning, invoicing, and managing documentation. You will be part of a dynamic team that works closely together to achieve common goals. What we are looking for• Diploma or Laurea Triennale;• Excellent...


  • Genoa, Liguria, Italia ATS Global A tempo pieno

    ATS Global is seeking a skilled Technical Support Specialist to lead the delivery of Manufacturing IT solutions to our global customers.In this role, you will be responsible for supervising and delivering resolutions to a variety of technical issues, including hardware and software support, as well as maintaining technical documentation.You will also have a...


  • Genoa, Liguria, Italia Adecco Italia A tempo pieno

    Adecco Italia S.p.A. ricerca un Specialista di Servizi di Supporto alla Casa per importante azienda cliente operante nel settore della consulenza ingegneristica. La posizione richiede una persona con esperienza nel settore della consulenza ingegneristica e capacità di lavorare in team. Le principali responsabilità includono:1. Collaborare con gli ingegneri...

  • HR Payroll Specialist

    3 settimane fa


    Genoa, Liguria, Italia Carnival Corporation & Plc A tempo pieno

    Job OverviewWe are seeking a skilled Payroll Specialist to join our team. The successful candidate will be responsible for processing pay slips, calculating salaries, and managing administrative tasks related to employee recruitment and termination.Key Responsibilities:Process payroll data and ensure accurate salary payments.Handle administrative tasks,...


  • Genoa, Liguria, Italia Adecco Italia S.P.A. A tempo pieno

    Descrizione del Lavoro:Siamo alla ricerca di un Specialista di Supporto ai Clienti per un'azienda leader nel settore metalmeccanico.Il candidato ideale sarà una persona orientata al cliente, con ottime capacità comunicative e una spiccata attitudine al problem solving. Sarà anche interessato all'ambito tecnico e industriale.Responsabilità- Gestire le...


  • Genoa, Liguria, Italia DailyStaffWorks Germany A tempo pieno

    Job Title: Technical Customer SupportWe are seeking a highly skilled Technical Customer Support Specialist to join our team at DailyStaffWorks Germany. As a key member of our support team, you will be responsible for providing exceptional technical assistance to our customers in Italian.Key Responsibilities:Deliver top-notch technical support to customers...