Administrative Support Specialist
4 settimane fa
RINA is seeking a highly skilled Administrative Support Advisor to join its team in Genoa, Italy. This role is pivotal in ensuring smooth operations through efficient management of administrative tasks, from formatting and organizing key documents to managing suppliers' data and supporting project documentation.
Key Responsibilities:
- General Secretariat: formatting and recording proposals, reports, letters, and various documentation
- Documentation Support for Tenders and QOHSE
- Office Supplies Management: ordering office stationery and hygiene materials
- Maintenance Tickets: entering tickets for maintenance requests
- Supplier Qualification Management: sending emails with forms, checking received forms, and forwarding to the corporate service for supplier inclusion
- Customer Data Management in CRM: entering customer records in the CRM system
- RDA and ODA Management: Entering productive RDAs and releasing ODAs from framework contracts Entering non-productive RDAs
- Documentation Preparation for Visas: preparing documents for passport visas and document validation at consulates
- BTM and Travel Management: managing travel arrangements for consultants
- Internal Training Courses Management
- CRM Data Cleaning
- Document Controller for Projects
- Agenda Management
Requirements:
- Previous experience in business support, customer service, or a related field can be an advantage
- Basic computer skills are often necessary, including the ability to use customer relationship management (CRM) systems, input data accurately, and utilize other relevant software tools
- Excellent organizational and management skills
- Attention to detail and precision
- Excellent interpersonal and communication skills
- Fluency in Italian and a good level of English are required
About RINA:
RINA is a multinational player providing certification, marine classification, product testing, site supervision, and vendor inspection services across various sectors. Our business model covers the full process of project development, from concept to completion, guaranteeing technical, environmental, and safety sustainability.
Why Join RINA:
We strive to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind.
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