Administrative Assistant

5 giorni fa

Milano, Italia Moody's A tempo pieno

**Experience Level**: Experienced Hire

**Categories**:

- Corporate Services

**Location(s)**:

- Via Dante 7, 2nd floor, Milan, IT

At Moody's, we unite the brightest minds to turn today’s risks into tomorrow’s opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are-with the freedom to exchange ideas, think innovatively, and listen to each other and customers in meaningful ways.

**Responsibilities**:
Front Desk Management and Meeting Coordination
- Be the first contact person in Reception to monitor arrivals and departures of staff and visitors.
- Greet visitors in a professional manner.
- Answer all phones promptly and in a pleasant and professional manner. Take detailed messages and deliver them without delay to the intended party or assist callers by redirecting them to another available party who can help them.
- Co-ordinate with back-up admins to ensure that all phones and reception are covered at all times.
- Assist in process meeting requests for team including setting up appointments, reserving conference rooms, security passes for guests, refreshments, handouts, etc.

Office Management Maintenance
- Making sure local office maintenance is taken care of on a daily basis, such as kitchen and coffee machine maintenance, meeting room preparations, public areas, printer rooms etc.

General Secretarial Support
- Provide support to Administrative Assistants with various tasks such as travel assistance and expense reporting to ensure uninterrupted flow of operations with regard to support staff and all office issues.
- Other general administrative support such as organising post deliveries and couriers.
- May be called upon to take on additional responsibilities and/or perform other tasks as assigned.

Qualifications:

- Good working knowledge of, and skill in, the Microsoft Office Suite including Outlook, Word, Outlook Calendar and Excel.
- Good organization skills.
- Excellent phone manner.
- Fluency in English and Italian is essential.
- Excellent verbal and written communications skills.
- Ability to multi-task and adapt to shifting priorities.
- Strong orientation toward teamwork.
- Research is dedicated to persons protected by Law 68 of March 12th 1999: placement of people with disabilities and protected categories.

Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.

  • Administrative Assistant

    7 giorni fa

    Milano, Italia Talent Source A tempo pieno

    Description: **Location**: Milan, Italy - office based **Schedule**: Full-Time, Permanent TalentSource Life Sciences, the CROMSOURCE flexible resourcing department, is currently working with one of our partner sponsors to hire an - **Administrative Assistant** to join one of our partner companies - a privately owned Italian pharmaceutical company. The...

  • Administrative Assistant

    1 settimana fa

    Milano, Italia HAYS A tempo pieno

    Per prestigiosa realtà - settore medicale, ricerchiamo un Administrative Assistant con ottimo inglese. **La tua nuova azienda** Il nostro cliente, azienda operante nel B2B, è leader mondiale nella produzione e distribuzione di dispositivi per il settore medicale. All’interno di un contesto estremamente dinamico e stimolante, ricerchiamo un Administrative...

  • Administrative Assistant

    2 settimane fa

    Milano, Italia Gruner Stucky Ltd A tempo pieno

    Administrative Assistant – Gruner Stucky Ltd Join to apply for the Administrative Assistant role at Gruner Stucky Ltd . We seek a motivated Administrative Assistant to support the Italian Department and contribute to our international environment. Activities & Responsibilities Support daily department management and organizational needs (internal...

  • Administrative Assistant

    2 settimane fa

    Milano, Italia Helloprima A tempo pieno

    Italy - Milan - Unknown Country # Administrative AssistantPrima potrebbe essere il posto giusto per te.Dal **** mettiamo tutta la nostra passione per i dati e la tecnologia al servizio di una nuova idea di assicurazione auto, garantendo ai nostri clienti un'esperienza fantastica a un prezzo competitivo.La nostra storia è iniziata in Italia, dove siamo...

  • Congress & Events Administrative Assistant

    2 settimane fa

    Milano, Italia IQVIA A tempo pieno

    Congress & Events Administrative Assistant Join to apply for the Congress & Events Administrative Assistant role at IQVIA Our client, Alnylam Pharmaceuticals – a biopharmaceutical company founded in 2002 – is headquartered in Cambridge, Massachusetts and focuses on rare diseases. To create a new pilot project, IQVIA seeks a Congress & Events...

  • Administrative Assistant

    2 settimane fa

    Milano, Italia Gruner Stucky Ltd A tempo pieno

    Administrative Assistant – Gruner Stucky LtdJoin to apply for theAdministrative Assistantrole atGruner Stucky Ltd.We seek a motivated Administrative Assistant to support the Italian Department and contribute to our international environment.Activities & ResponsibilitiesSupport daily department management and organizational needs (internal communication,...

  • Legal & Compliance Administrative Assistant

    2 settimane fa

    Milano, Italia Helloprima A tempo pieno

    Un operatore assicurativo innovativo sta cercando un/a Administrative Assistant a Milano.Sarai responsabile della gestione della posta elettronica certificata, dell'archiviazione di documentazione legale e della manutenzione di libri aziendali.Cerchiamo una persona con almeno un anno di esperienza nel campo amministrativo, ottime capacità organizzative e...

  • Administrative Assistant

    5 giorni fa

    Milano Centro, Italia Four Corners A tempo pieno

    **Country**: **Italy**: **Description**: Aegis, recruiter specializzato nella ricerca e selezione di professional e manager nei settori Finance, Energy, Fashion, Industrial, Digital e Tech, per potenziamento del proprio organico interno ricerca: **Administrative Assistant** - Pianificazione, coordinamento e gestione logística di riunioni, appuntamenti e...

  • Administrative & Accounting Assistant

    7 giorni fa

    Milano, Italia Sibill Srl A tempo pieno

    **Who we are**: Sibill is the accounting and financial operating system for small and medium businesses (SMBs). Outdated tools and fragmented data waste entrepreneurs a lot of hours each week — we give this time back by integrating invoicing, payments, treasury, and accounting in one modern platform. We’re backed by top international investors such as...

  • Administrative & Accounting Assistant

    4 settimane fa

    Milano, Italia Sibill S.r.l. A tempo pieno

    Who we are Sibill is the accounting and financial operating system for small and medium businesses (SMBs). Outdated tools and fragmented data waste entrepreneurs a lot of hours each week — we give this time back by integrating invoicing, payments, treasury, and accounting in one modern platform. We're backed by top international investors such as Keen...