CEO Executive Assistant

**Posting Date**:6 Sep 2024**City**:Genova**Location**:Genova, IT, 16129**Contract Type**:Permanent**Division**:Consulting Planning, Monitoring & Business Support**Level of experience**:Intermediate- RINA is currently recruiting for a **CEO Executive Assistant** to join its office in Genoa, Italy within the Consulting Planning, Monitoring & Business Support Division.**Mission**
- The Executive Assistant is essential in providing high-level administrative and secretarial support, ensuring the smooth operation of executive functions and contributing to the division’s overall effectiveness and success.

**Key Accountabilities**
- **Timesheet and Expense Reimbursement**: Manage and submit timesheets, and expense reimbursements, ensuring accuracy and compliance with company policies.
- **Travel Management**: Organize and coordinate travel arrangements for the CEO and accompanying colleagues, including the handling of visas and travel documentation when necessary.
- **Calendar Management**: Efficiently manage the CEO's agenda, ensuring all appointments, meetings, and deadlines are scheduled and communicated appropriately.
- **Event and Meeting Coordination**: Collaborate with colleagues to coordinate participation in events and arrange necessary services such as catering for meetings.
- **Procurement Requests**: Handle the management and processing of purchase requests within the system, ensuring all procurement activities align with company requirements.

**Education**
- High School Diploma/GED in Business Administration Finance Management

**Qualifications**
- Previous experience as an executive assistant or in a similar role.
- Excellent organizational and time management skills.
- Attention to detail and precision.
- Strong interpersonal and communication skills.
- Fluency in Italian and a good level of English are required.

**Competencies**
- CLIENT INTIMACY - Embrace internal and external client needs, expectations, and requirements to ensure maximum satisfaction
- EARN TRUST - Take everyone's opinion into account and remain open to diversity
- PROMOTE SUSTAINABLE DEVELOPMENT - Promote commitment by keeping promises as a Role Model
- MANAGE EMOTIONS - Recognise one's and other's emotions and express and regulate one's reactions
- PIONEER CHANGE - Actively embrace change and benefit from the new circumstances
- BUILD NETWORK - Forge trust relationships, across departments, and outside the organization
- MAKE EFFECTIVE DECISIONS - Structure activities according to priorities, actions, resources and constraint
- ADDRESS THE WAY - Have a big picture of different situations and reinterpret it in a perspective way
- THINK FORWARD - Capitalise on experiences and translate them into action plans for the future
- With over 5,600 employees and 200 offices in 70 countries worldwide, RINA is a multinational player which provides certification, marine classification, product testing, site supervision and vendor inspection, training and engineering consultancy services across a wide range of sectors. Our business model covers the full process of project development, from concept to completion. The aim is to guarantee a project’s technical, environmental and safety - and sometimes also economic and financial - sustainability.- At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind. We are also compliant to the Italian Law n. 68/99._