Executive Assistant

3 giorni fa

Torino, Italia Ge Vernova A tempo pieno

**Job Description Summary**:
**PLEASE NOTE: Location: Remote/Flexible.
Global applicants encouraged to apply.
**
**Role Summary/Purpose**
As an Executive Admin you will support one or more Executives and independently complete
assigned non-routine tasks in a timely manner working in a team environment.
The level of
support requires a good understanding of the executives' organization, along with the business
knowledge to communicate and work effectively with the executive's organization.
You may serve
as the primary support and act as a liaison between the executives and their organization.
**Essential Responsibilities**
As the Executive Assistant to the GE Vernova Chief Technology Officer and PMO Leader, your key responsibilities will be:
- Develop an understanding of key scheduling priorities and ensure that the Executive's calendar is aligned with those priorities
- Actively review and highlight potential scheduling conflicts and take necessary steps to prevent them, in consultation with the Executive
- Plan, organize and prioritize meetings efficiently, rapidly responding to schedule changes and unexpected events.
- Implement the annual DT operating rhythm calendar including recurrent meetings with internal/external stakeholders.
- When managing travel plans provide with flights, hotels, car service arrangements and liaise with internal/external partners.
- Provide support to DT Leadership members, when necessary, for meetings, catering, trips, visa.
- Perform office management and administrative activities, with necessary expertise in GE tools for expense reports, IDM approvals, shared box updates, Workday delegation, Teams live events.
- Organize and coordinate in-site/off-site events when necessary.
- Provide discreet and confidential coordination of sensitive information.
**Qualifications/Requirements**
- BAC + 2/3 level or equivalent knowledge or experience, with extensive experience as an Executive Assistant.
- Track record in assisting Senior Leaders efficiently & effectively.
- Strong IT capabilities (Outlook, MS Office Pack, MS Teams, Workday, GE tools).
Organized, rigorous, with good communication skills (oral and written) and ability to communicate effectively with all levels of internal & external organizations.
- Collaborative working style and ability to work transversally, able to establish good relationships with colleagues.
- Proactive with some flexibility and able to manage in complex situations.
- Proven ability to provide absolute security for highly confidential information.
- Fluent English, written and oral is a must have.
Knowledge of additional languages - Italian and French will be an advantage
**CDI Assistant **exécutif** - **Soutien** **exécutif** (**administrateur** CTO)** **"H/F"**
**Résumé/**objectif** du **rôle**
En tant qu'administrateur exécutif, vous soutiendrez un ou plusieurs cadres et compléterez de manière indépendante
assigné des tâches non routinières en temps opportun dans un environnement d'équipe.
Le niveau de
le support nécessite une bonne compréhension de l'organisation des dirigeants, ainsi que de l'entreprise
les connaissances nécessaires pour communiquer et travailler efficacement avec l'organisation du dirigeant.
Vous pouvez servir
en tant que principal soutien et en tant qu'agent de liaison entre les dirigeants et leur organisation.
**Responsabilités** **essentielles**
En tant qu'assistant exécutif du directeur de la technologie et du responsable du PMO de GE Vernova, vos principales responsabilités seront les suivantes:
- Développer une compréhension des principales priorités en matière de planification et s'assurer que le calendrier de l'exécutif est aligné sur ces priorités
- Examiner et mettre en évidence activement les conflits d'horaires potentiels et prendre les mesures nécessaires pour les prévenir, en consultation avec l'exécutif
- Planifiez, organisez et hiérarchisez les réunions de manière efficace, en réagissant rapidement aux changements de calendrier et aux événements imprévus.
- Mettre en œuvre le calendrier annuel du rythme de fonctionnement de la DT, y compris des réunions récurrentes avec les parties prenantes internes/externes.
- Lors de la gestion des plans de voyage, prévoyez des vols, des hôtels, des arrangements de location de voiture et établissez la liaison avec des partenaires internes/externes.
- Fournir un soutien aux membres de DT Leadership, si nécessaire, pour les réunions, la restauration, les voyages, les visas.
- Effectuez des activités de gestion de bureau et d'administration, avec l'expertise nécessaire en matière d'outils GE pour les notes de dépenses, les approbations IDM, les mises à jour des boîtiers partagés, la délégation Workday et les événements en direct de Teams.
- Organisez et coordonnez des événements sur site et hors site si nécessaire.
- Assure une coordination discrète et confidentielle des informations sensibles.
**

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