Administrative Assistant

3 giorni fa

Roma, Italia BOEING A tempo pieno

At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

**Boeing Global Enterprise Services** leads, integrates and enables Boeing’s global operations, providing high quality and agile services, driving operational excellence with local diverse teams and partners. We are currently looking for a Receptionist/Administrative Assistant to be based in our **Rome**, Via Bissolati office.

By definition of the role and associated tasks, the position is 100% office-based. Working hours are from 08:30 to 17:30 with one-hour lunch break, Monday to Friday. A navy blue uniform will be requested, expensed by Boeing.

The incumbent is required to work with strict confidentiality, discretion and limited supervision, providing high quality support to office residents and visitors. The role includes front of house duties and responsibility for a wide range of related administrative tasks.

Regular tasks include advising correspondence, visitors, suppliers and calls, coordinating logistics for office events, meetings and appointments, leading office supplies and equipment via asset management processes as the need arises. The position holds responsibility for coordinating facility service requests (e.g. maintenance) and interacting with relevant Boeing functions and suppliers.

Areas of support include office security procedures such as health and safety, fire and first aid response, shelter in place, visitors screening and registration, all in compliance with Boeing and in-country policies and procedures.

We are looking for a person who:

- Has excellent written and verbal communication skills in Italian and English. English is the main working language.
- Has the ability to work both independently and collaboratively with different departments.
- Is a team player with high energy, positive attitude, and dedication to first time quality and accuracy.
- Demonstrates time management skills, an adequate sense of urgency and the ability to optimally handle multiple activities, prioritizing effectively.
- Has strong customer service attitude and willingness to walk the extra mile.
- Is highly adaptable to urgent and emergent needs arising from the day-to-day activities.
- Demonstrates a high level of proficiency in MS Office, including Word, Excel, PowerPoint, SharePoint.

**Responsibilities**:

- Opening the office at 08:30AM, Monday to Friday.
- Distributing mail and postage.
- Operating the switchboard.
- Reserving conference rooms and workspaces.
- Supporting preparation of internal and external meetings and events.
- Providing reception and guest management services.
- Coordinating vendors for events, logistics, office maintenance and ad hoc activities.
- With general supervision, assisting in collection and organization of data for further processing.
- Compiling data and posting information to various electronic information systems as needed.
- Ordering, distributing and storing office supplies, including stationery, kitchen and printers’ supplies.
- Supporting invoice management, expense reports tracking and other administrative tasks as required.

Areas of responsibility may evolve over time, including development opportunities in support to ongoing projects.

**Employer will not sponsor applicants for employment visa status.**

**Basic qualifications (Required Skills/Experience)**:

- Italian first language.
- Excellent written and verbal communication skills in English.
- 1+ year of relevant work experience in hospitality or travel business or multinational company.

**Preferred qualifications (Desired Skills/Experience)**:

- Graduate degree in administrative or secretarial studies.
- Equivalent English TOEFL iBT 104-108 or Duolingo 135.

**Typical Education & Experience**:
**Relocation**:
Benefits and pay are resolved at the local level and are not part of Boeing U.S. based payroll.

**Export Control Requirements**:Not an export control position
**Equal Opportunity Employer**:
We are an equal opportunity employer. We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to; color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.

We have teams in more than 65 countries, and each person plays a role in helping us become one of the world’s most innovative, diverse and inclusive companies. Applicants are encouraged to share with our recruitment team any accommodations required during the recruitment process.

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