Executive Assistant to The General Manager Europe

4 mesi fa

Milano, Italia BIC A tempo pieno

For over 75 years, BIC has been creating ingeniously simple and joyful products that are a part of every heart and home.

As a member of our team, you'll be a part of reigniting a beloved brand as we continue to reimagine everyday essentials in new, sustainable and responsible ways.

Our "roll up your sleeves and get the job done" approach to work creates an environment where self-starters, problem solvers and innovative thinkers thrive. BIC team members are empowered to take ownership of their careers and bring their unique perspectives to the table to make a meaningful impact on our mission.

It's a colorful world - make your mark by joining the BIC team today.

We strive to provide a comprehensive benefits package that supports the well-being and professional growth of our team members. As a member of Team BIC, you’ll have access to a range of benefits designed to enhance your physical, emotional and financial wellness. In many of our locations, we offer team members:

- Competitive compensation and recognition
- Hybrid work environment and flexible approach to work
- Retirement and financial savings options
- Well-being and mental health support
- Parental leave
- Physical well-being initiatives and health insurance plans
- Professional development opportunities
- Volunteer opportunities

**Overview**:
As **Executive Assistant to our General Manager Europe **and the Head of Functions (Finance, Sales Development, Marketing, Human Resources) you will have a key role to provide executive support and ensure the effectiveness of our Europe management team.

Your responsibilities will include the day-to-day organization and management of key leadership meetings, including subsequent communications, administrative support, and management of internal communications.

**Main responsibilities**:
**Time management and administration**
- Provide sophisticated calendar management
- Create a bridge for smooth communication between the Europe Management team and other internal departments, as well as external partners - stay connected with other executive PA globally to anticipate and coordinate travel/visit/meetings agendas.
- Work closely and effectively with the GM Europe and the Head of Functions to keep them well informed of upcoming commitments and responsibilities
- Prioritize conflicting needs; works efficiently and proactively to follow projects until successful completion, often with deadline pressures.
- Plan and manage travel arrangements for the GM Europe and the Head of Functions
- Manage the expense reports for the GM Europe and the Head of Functions
- Facilitate the creation of purchase orders and supplier creation

**Events coordination and logistics**
- Organize the regular touchpoints with the GM Europe and his team and coordinates the participants and the agenda - takes notes and monitors all meetings.
- Prepare slide decks for meetings, compiling inputs and slides from participants and revising as needed
- Lead the organization of on-site and virtual seminars, meetings, proactively proposing locations and submitting draft agenda addressing the different objectives of the meeting
- Partner with the Communications team and if needed, with a small internal team and external agency, to organize the annual Europe Convention and quarterly townhalls
- Provide hands-on communications support to the GM Europe and the Head of Functions, including drafting presentations, acknowledgement letters, correspondence and other tasks

**Communication**
- Collect valuable topics and team achievements and liaise with the Communications, Cluster GMs and HR teams to create impactful internal communication
- Coordinate with HR Europe team the monthly updates of the organization charts
- Propose initiatives for the Senior Managers you support for posting messages on social medias and coordinates with Communications

**Qualifications**:

- University degree with at least 10 years experience in assisting senior managers/leaders within international companies, ideally in matrix organizations
- Strict sense of confidentiality
- Fluent in English - Italian and French a plus
- Excellent communication and organization skills
- Strong problem-solving skills and ability to work in a fast-paced environment
- Ability to work independently with attention to details
- Flexibility to work within constantly changing priorities
- Advanced MS office skills
- Social/digital management skills would be a plus

LI-Hybrid

LI-EA1

BIC is an Equal Opportunity Employer. We strongly commit to hiring people with different backgrounds and experiences to help us build better products, make better decisions, and better serve our customers. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, veteran status, disability status, or similar characteristics. All employment is decided based on qualifications, merit, and business need.

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