Executive Assistant to The CEO

5 mesi fa

Milano, Italia The Fork A tempo pieno

Welcome to TheFork We're on a mission to bring people together, feed the human spirit and champion restaurant culture because we strongly believe the best things in life happen around the table, and we want you to experience those unforgettable moments.

Founded in 2007 and present in 12 countries, we are the leading restaurant booking platform across Europe, and offer the broadest community of diners access to thousands of incredible restaurants. How do we make this happen? Through our exceptional lineup of products:
TheFork App: our free restaurant discovery & booking app that helps you find your next table with ease

TheFork Manager: our innovative software tool that digitizes restaurant operations and helps restaurateurs manage their bookings and increase their revenue

TheFork PAY and TheFork Gift Card: quick and easy ways to pay directly from TheFork app, making the payment process a piece of cake.

We have offices all over Europe, boasting a fully international team from all over the world. We are all foodies at heart, and work together in a flexible, multicultural and positive environment that provides everyone with space to grow, both professionally and personally.

**What You'll Do**:
As an Executive Assistant, you will be responsible for providing comprehensive administrative and operational support to our CEO and the executive team. Reporting directly to the Chief of Staff to the CEO, you will play a pivotal role in facilitating communication, managing schedules, coordinating meetings, handling travel arrangements, and maintaining a high level of confidentiality.

Your main responsibilities:

- Manage and maintain CEO's schedule, including arranging appointments, meetings, and travel itineraries.
- Act as the primary point of contact between the CEO, executives and internal teams, and external partners.
- Coordinate and organize meetings, conferences, and special events, including logistics and materials preparation.
- Prepare and edit correspondence, communications, presentations, and other documents as needed.
- Anticipate needs and proactively address issues to ensure efficient workflow and support to the CEO and the executive team.
- Handle sensitive and confidential information with discretion and professionalism.
- Assist in budget management, and expense tracking, including compiling receipts to file expense reports and track reimbursement status
- Occasionally, provide support such as following up on projects and initiatives, conducting research, and compiling data to support executive decision-making and initiatives.

**Who you are**:

- 10+ years of proven professional experience, of which 5+ years of experience as an Executive Assistant or similar role supporting CEO and/or C-suite executives
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
- Strong communication and interpersonal abilities, both written and verbal, and attention to detail
- Proficiency in Google Workplace suite and Microsoft Office, and familiarity with administrative systems; ability to gather data, compile information, and prepare reports
- Fluency in English and Italian, both verbal and written; knowledge of French and Spanish will be considered a plus
- Discretion and confidentiality when handling sensitive information.
- High level of professionalism and adaptability.
- Bachelor's degree or equivalent experience preferred.

Location: Milan. The role requires the willingness to travel to our offices in Europe approximately once a month.

**What we offer you**:

- An awesome team (not everybody like our jokes, but we try our best)
- A Permanent contract (that can be useful in life)
- Competitive fixed salary, bonus and equity (yes, equity)
- Lunch vouchers available for each working day (because yes, we like to try our best restaurants)
- International teams - More than 30 nationalities and 16 offices worldwide ️‍
-Highly inclusive working environment
- ️ Lifestyle benefits that can be used to reimburse physical, leisure activities, family support, travel etc
- Free access to the Calm app
- Health insurance fully covered by the company ‍
-Life Insurance and Disability at no cost to the employee
- Welfare allowance school costs, elderly care, babysitting costs, transportation, travel leisure
- Amazing offices with dining, coffee point on each floor, and leisure area
- Team building events (we love karaoke. A lot. A lot.)

**_We believe that we are better together, and at TheFork we welcome you for who you are. Our workplace is for everyone, as is our people powered platform. At TheFork, we want you to bring us your unique perspective and experiences, so we can collectively keep disrupting the restaurant industry and go from good to great._**

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