Receptionist and Team Assistant

1 giorno fa

Turin, Italia Clearwater - Italy A tempo pieno

Receptionist and Team Assistant (Maternity Leave Replacement)

Starting: February 2026

This role would suit a highly motivated individual who thrives working in a fast-paced working environment, is super organized and possesses excellent attention to detail in providing a high-level support function.

This multifacted role will involve:

- Being a point of reference for front office activities, managing phone, email contact and correspondence with suppliers and other external stakeholders
- Assisting in the co-ordination, booking and preparation of meeting rooms
- Meeting and greeting guests
- Maintaining a tidy, clean and efficient office, helping to ensure it runs smoothly and effectively at all times
- Extensive diary management and co-ordination of internal and external meetings (both virtually and in-person) across multiple time zones
- Booking international travel, including flights, train tickets, hotels and cars
- Organizing and purchasing office stationery and supplies
- Supporting the team on daily tasks (post office, couriers etc.)
- Collecting employees’ receipts, check them accurately and follow up/monitor employees to ensure that receipts are delivered on time
- Maintaining financial files and records in an organized way
- Compiling documents and presentations

What we are looking for:

- Excellent time management skills and ability to prioritize assignments
- Organized, proactive and detail orientated
- Confidence to interact with high-profile clients, excellent verbal and written communication and inter-personal skills
- Thrives in a fast-paced and dynamic working environment, works well under pressure
- Desire to learn about the organization and team
- Willingness to work in a close-knit team, assisting and supporting the other assistants when needed
- Quick learner, ability to multi-task and use own initiative, self-motivated and problem solverIT skills: Advanced Word, Excel, Outlook and PowerPoin
- 1+ years Admin, PA or Office management experience
- Fluent in English

Apply now at: rebecca.ferrami@clearwatercf.com

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