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Office Assistant

2 mesi fa

Milano, Lombardia, Italia Byd Europe A tempo pieno
{"title":"Office Assistant Role Overview","content":"

At BYD Europe, we are seeking an exceptional Office Assistant to join our team in Milan. As the first overseas subsidiary of BYD group, our focus is on providing European customers with new energy vehicles, rechargeable batteries, solar panels, energy storage systems, and related after-sales services.

The successful candidate will support and assist the Office Manager in setting up, maintaining, administering, and ensuring the daily operations of the office in Milan. With our fast-growing business, we are planning to increase our personnel and office spaces. Our goal is to provide a good working and living environment for our colleagues and branch offices.

We are searching for talents who would like to support our colleagues in this dynamic electric journey.


About the Office Assistant Role

The Office Assistant is the primary interface for external and internal stakeholders to ensure a reliable office environment. This role also supports the development of intra-office communication protocols and streamlining administrative procedures to ensure organizational effectiveness, efficiency, and safety.


Key Responsibilities

  2. Support the Italian Team, HR, Finance, Procurement, and other relevant departments
  3. Support the Country Manager and Italian Team Leaders in managing procedures, organizational processes, administration, and procedures
  4. Monitor and timely signal obstacles
  5. Initiate, plan, prepare, and organize various internal meetings with other departments, formal and informal, including preparing agendas, managing calendars, and gathering relevant information
  6. Assist in managing internal communication, internal presentations, and posting news and events
  7. Conduct reception tasks and serve as the first point of contact for visitors, contacts, and operational organizational matters
  8. Coordinate event-related lunches, social events, and special occasions (birthdays, anniversaries, etc.)
  9. Assist in managing office stock, inventories, orders, and overall cleanliness of the office; manage relationships with tenants, suppliers, and service providers
  10. Support HR in planning and organizing scheduled courses and safety trainings
  11. Assist in managing supplier contracts in cooperation with HQ Procurement department and serve as the first point of contact for facility issues (maintenance, ICT, mobile phone, internet, and subscriptions) and Company cars fleet
  12. Work closely with relevant providers to ensure a reliable office environment and ICT-related onboarding and offboarding of staff members
  13. Support colleagues with various questions and requests
  14. Deal with postal and courier services (incoming and outgoing) and associated equipment
  15. Support office configurations, which may include installing, dismantling, and relocating furniture, moving crates, etc.

Requirements

We are looking for a highly motivated and confident individual with a high level of accuracy and ability to multitask and aim to target. The ideal candidate should have:



  • 3-5 years of relevant experience
  • Excellent verbal and written communication skills in Italian and English, with Chinese being a plus
  • Excellent knowledge of Microsoft Suite, with good skills in PowerPoint
  • Knowledge of modern archiving and documentation methods
  • Able to work in a dynamic and fast-paced environment

What We Offer

We offer a competitive remuneration package, including performance and experience-based remuneration, health insurance, meal vouchers, department and company-wide team-building events, and an exciting opportunity to be part of Europe's transition to Zero Emissions transportation and de-carbonization of the economy.


About BYD Group

BYD Group is a leading multi-sector high-tech company focused on innovation and development in automobiles, rail transit, renewable energy, and electronics. Committed to fulfilling a better life through technological innovations, BYD Group leverages a powerful network of over 40 subsidiaries and 700,000 employees worldwide in over 400 cities of 79 countries. We actively drive the implementation of comprehensive zero-emission and emission reduction solutions.


In 2023, BYD Auto sold 3.02 million NEV (BEV+PHEV) globally, maintaining its position as the world leader in NEV sales. In January 2024, BYD became the Official Partner of UEFA EURO 2024, providing green mobility services for the championship.


Our purpose is to build a zero-emission future that reconnects humanity with nature and a world of clean air. We are looking for talent that connects with this mission and wants to create positive impact by joining a diverse and dynamic team.


"}