Executive Administrative Support Specialist

1 mese fa

Trieste, Friuli Venezia Giulia, Italia Hhla Plt Italy S.R.L. A tempo pieno

**Job Title:** Executive Administrative Support Specialist

At Hhla Plt Italy S.R.L., we are seeking a highly skilled and experienced Executive Administrative Support Specialist to join our team in Trieste. This is an exciting opportunity to work in a dynamic environment and contribute to the success of our Expansion Project.

**Company Overview:**

Hhla Plt Italy S.R.L. is a leading company in the maritime terminal industry. Our Expansion Project aims to integrate our current facility into a fully automated state-of-the-art container terminal, utilizing the most advanced technologies and expertise. As an Executive Administrative Support Specialist, you will play a key role in ensuring the smooth operation of our office daily activities.

**Job Description:**

  • Manage daily office activities, including welcoming and organizing the access of guests, setting of meeting rooms;
  • Assist with agendas management, including scheduling meetings, appointments, and events, and making travel arrangements as required;
  • Draft administrative documentation including official presentations, communications, and documents;
  • Assist in managing office budgets and expenses, tracking costs, and identifying opportunities for savings;
  • Support with relocation activities of the team, liaising with external suppliers where needed;
  • Support in drafting policies, procedures, and internal reporting to be implemented in the company;
  • Assist in managing office supplies inventory, placing orders, and collecting respective tracking invoicing as needed;
  • Provide administrative support, including managing correspondence and organizing documents between the different departments;
  • Comply with all the safety and security rules and regulations lead by example;
  • Support the department and business unit where required;
  • Follow the corporate authority matrix, contract policies compliance guidelines;
  • Actively report improvement opportunities to direct report;

**Required Skills and Qualifications:**

  • English level B2;
  • Previous experience in an administrative or office support role;
  • Proficiency in Microsoft Office Suite and basic office management software;
  • Strong organizational skills and attention to detail;
  • Excellent communication and interpersonal abilities;
  • Ability to multitask and prioritize tasks effectively;
  • Willingness to learn and take on new responsibilities;
  • Ability to maintain confidentiality and exercise discretion;

**Benefits:**

  • A competitive salary range of €40,000 - €60,000 per year, depending on experience;
  • A comprehensive benefits package, including health insurance, pension plan, and paid time off;
  • The opportunity to work in a dynamic and growing company with a strong commitment to innovation and excellence;
  • A collaborative and supportive work environment with a diverse team of professionals;
  • The chance to develop your skills and career in a fast-paced and challenging industry;

**Estimated Salary:** €50,000 per year

We encourage applications from candidates who are passionate about working in a fast-paced and dynamic environment. If you are a motivated and experienced professional looking for a new challenge, please submit your application today.

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