Office Operations Coordinator

2 mesi fa

Genoa, Liguria, Italia Miniclip A tempo pieno

Role Overview at Miniclip:

As an integral part of our team, you will be responsible for ensuring a seamless office experience for all staff and visitors. Your contributions will help maintain a vibrant and efficient workplace.

Key Responsibilities:

  • Uphold a welcoming office atmosphere by ensuring that the environment is well-maintained, fully equipped, and stocked with necessary supplies.
  • Act as a resource for employees by addressing their inquiries, resolving issues, and assisting with various administrative functions.
  • Coordinate travel logistics for team members, including arranging flights, accommodations, and transportation, while ensuring all necessary documents are organized.
  • Support the office manager in overseeing the cleaning staff to maintain a tidy and orderly workspace.
  • Handle incoming mail and deliveries efficiently.
  • Utilize creativity to assist in planning and executing office events, such as meetings and team-building activities, ensuring smooth logistics and collaboration.
  • Assist with inventory management of office supplies and promotional materials, ensuring timely ordering and organization.
  • Support the onboarding process for new hires by preparing workstations and coordinating necessary setups.
  • Manage various office systems, including communication and printing equipment, while liaising with IT support as needed.
  • Maintain confidentiality and discretion when dealing with sensitive information.
  • Provide coverage for the Office Manager during their absence.

Qualifications:

  • Prior experience in an administrative or office assistant role.
  • Creative mindset with the ability to contribute innovative ideas for events and activities.
  • Proficient in office software, particularly the Microsoft Office Suite.
  • Detail-oriented with a strong focus on accuracy.
  • Proactive in problem-solving and adaptable to changing priorities.
  • Strong organizational and time management capabilities.
  • Excellent communication skills, both verbal and written.
  • Ability to work collaboratively within a team.
  • Familiarity with standard office equipment.
  • Commitment to maintaining confidentiality and handling sensitive information appropriately.

*Candidates must belong to the Protected Categories L. 68/99.

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