Senior Administrative Coordinator

2 settimane fa


Milano, Lombardia, Italia Webuild A tempo pieno

Webuild is a global construction player with 117 years of experience in 50 countries, employing 85,000 people from over 100 nationalities.

We are seeking a Senior Administrative Coordinator to support one of our C-Level Executives.

The ideal candidate will have a Bachelor's degree and several years of experience in a similar role within complex multinational organizations.

Key responsibilities include:

  • Organizing and managing the agenda by scheduling meetings, appointments, and travel based on a correct understanding of priorities;
  • Interfacing with internal and external stakeholders within the organization to manage day-to-day operations systematically;
  • Handling correspondence and filtering incoming and outgoing communications;
  • Prioritizing requests, identifying urgent matters, and managing conflicting priorities;
  • Managing and safeguarding confidential information, maintaining trust with internal and external contacts;
  • Preparing, formatting, and archiving documents (memos, presentations, etc.), various reports, and emails;
  • Managing expense reports, purchase requests, and other tasks through company platforms;
  • Organizing logistical aspects of meetings (phone calls, video conferences, meeting room reservations).

Requirements include:

  • Bachelor's degree or equivalent education;
  • Several years of experience in a similar role within complex multinational organizations;
  • Excellent proficiency in Office suite, ERP SAP, and social collaboration tools;
  • Strong organizational and time management skills;
  • Attention to detail, initiative, and problem-solving abilities;
  • Diplomacy, confidentiality, and discretion;
  • Excellent communication skills at all levels within the organization;
  • Fluent in English; knowledge of French is a plus;
  • Flexibility and resilience.

Webuild is an Equal Opportunity Employer. All applications for vacant positions will be considered without regard to race, color, religion, national or ethnic origin, sexual orientation, gender, marital status, age, disability or beliefs.



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