Administrative Support Specialist

4 giorni fa


Florence, Toscana, Italia SIGNAL PROPERTIES & MANAGEMENT S.R.L. A tempo pieno
Executive Assistant Position

We are seeking a highly skilled and organized Executive Assistant to join our team at SIGNAL PROPERTIES & MANAGEMENT S.R.L.

Key Responsibilities:
  • Diary Management: Maintain accurate and up-to-date diaries for the director, ensuring seamless scheduling of personal and professional appointments.
  • Travel Arrangements: Book and arrange domestic and international travel, accommodation, and transportation for the team and director, utilizing expertise in travel logistics and problem-solving.
  • Communication and Mail: Handle incoming mail, respond to queries, and follow up on communication on behalf of the senior team.
  • Task Coordination: Coordinate and prepare shipments of design packs to factories, ensuring timely delivery.
  • Language Skills: Communicate fluently in English and Italian, facilitating effective collaboration with LA, Hong Kong teams, and factories in China.
  • Financial Management: Process expenses and maintain accurate financial records.
  • Customer Service: Respond to phone and in-person inquiries, providing exceptional customer service.
  • Accounting and Administration: Possess basic accounting knowledge and demonstrate proficiency in Microsoft software.
  • Time Management: Effectively manage timetables and deadlines, ensuring timely completion of tasks.
  • Teamwork and Adaptability: Work collaboratively as part of a team, demonstrating flexibility, adaptability, and a proactive attitude.
  • Discretion and Confidentiality: Maintain discretion and confidentiality in handling sensitive information.
  • Problem-Solving and Communication: Utilize strong problem-solving skills, communicate effectively, and prioritize tasks to meet deadlines.
  • Language Proficiency: Fluently speak, read, and write in English and Italian.
  • Computer Skills: Possess excellent computer skills and knowledge of the Microsoft package.

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