Administrative Support Specialist

4 settimane fa


Milano, Lombardia, Italia Pharma Point Srl A tempo pieno

Job Title: Executive Support Professional

Job Summary:

We are seeking an Executive Support Professional to join our team at Pharma Point Srl. As an Executive Support Professional, you will provide administrative support to our executive team, enhancing their effectiveness by providing information management support.

Main Responsibilities:

  • Act as the point of contact between the executives and internal/external clients, undertaking the tasks of receiving calls, taking messages, and routing correspondence.

  • Handle requests and queries appropriately, maintaining executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

  • Monitor office supplies, produce reports, presentations, and briefs, and develop and carry out an efficient documentation and filing system.

  • Welcome guests and customers, answer or direct inquiries, and maintain customer confidence and protect operations by keeping information confidential.

  • Complete projects by assigning work to clerical staff, following up on results, and prepare reports by collecting and analyzing information.

  • Secure information by completing data base backups and contribute to team effort by accomplishing related results as needed.

Requirements:

  • At least 5 years of experience in pharma industry in similar roles.

  • Full comprehension of office management systems and procedures.

  • Excellent knowledge of MS Office.

  • Proficiency in English.

  • Exemplary planning and time management skills.

  • Ability to multitask and prioritize daily workload.

  • High level verbal and written communications skills.

  • Discretion and confidentiality.



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