Administrative Support Specialist

2 settimane fa


Milano, Lombardia, Italia Kanadevia Inova A tempo pieno

Job Description

You'll be ensuring the efficient and smooth day-to-day administrative support for the Business Development and Legal Functions, both based in HQ and European subsidiaries. How?
Handling sensitive clients and partners communications, preparation of reports and presentations, ordering office supplies, collaborating in projects organization of business trips, time, and attendance control, managing of expense reports writing tender documentation under the guidance of proposal managers, primarily in English handling general tasks related to the commercial register and Ultimate Beneficial Owner regularly update customer communication systems, Legal Tool and Intranet supporting the onboarding process of new employees.

Responsibilities

  • Administrative support for Business Development and Legal Functions
  • Handling sensitive clients and partners communications
  • Preparation of reports and presentations
  • Ordering office supplies
  • Collaborating in projects organization of business trips, time, and attendance control
  • Managing of expense reports
  • Writing tender documentation under the guidance of proposal managers
  • Handling general tasks related to the commercial register and Ultimate Beneficial Owner
  • Regularly update customer communication systems, Legal Tool and Intranet
  • Supporting the onboarding process of new employees

Requirements

  • 5 years' experience as administrative assistant or project assistant - preferably within an international matrix organization (industrial environment)
  • Fluent in English and Italian
  • Good knowledge of MS Office and tendering procedures
  • Experience in organization of meetings/events and in travel/expense management
  • Proactivity, impeccable manners, and effective communication skills

About Us

Kanadevia Inova is a dynamic and international company offering a responsible challenge with a diversified field of activity, a team-oriented working atmosphere, personal development opportunities, and excellent employment conditions.



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