Administrative Support Specialist for Senior Management

3 settimane fa


Milano, Lombardia, Italia Gilead Sciences S.r.l. A tempo pieno

About the Job


Gilead Sciences S.r.l. is seeking an experienced Administrative Support Specialist to join our team in Rome, Italy. This role will provide administrative and clerical support to the General Manager and contribute to the day-to-day operations of our affiliate.



Key Responsibilities:

  • Provide administrative assistance to the General Manager, including managing projects and coordinating tasks.
  • Organize HQ visits, create presentation materials, and draft technical documents as needed.
  • Manage data collection, tracking, and verification from multiple sources.
  • Prioritize workload, manage admin staff responsibilities, and coordinate large projects with minimal supervision.
  • Create reports, documents, and presentations using raw data, and contribute to business continuity plans.
  • Screen and prioritize mail and email for the General Manager, assist with facilities space planning, and support events coordination.
  • Collaborate with guests and speakers, assess needs, and coordinate travel, hotel, and expense reports.


Requirements:

  • Demonstrated experience in an administrative role, preferably in a GM's office, with at least 5 years of relevant experience.
  • High school diploma required; a degree in a related field is an asset.
  • Excellent English and Italian language skills (C1 level), strong interpersonal skills, and knowledge of administrative policies and procedures.
  • Advanced proficiency in office software, including Excel, PowerPoint, and Oracle or SAP.
  • Able to work under minimal supervision and preferentially belong to 'categorie protette'.



What We Offer:

We offer a competitive salary of approximately €60,000 per annum, commensurate with experience, plus additional benefits, including health insurance, retirement plan, and paid time off.


This position offers an exciting opportunity to work in a dynamic environment with a reputable company, contributing to the success of our affiliate and advancing your career in administration.



  • Milano, Lombardia, Italia Moody'S Investors Service A tempo pieno

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Moody's Investors Service. As an Administrative Support Specialist, you will be responsible for providing exceptional support to our administrative team, ensuring the smooth operation of our office.Key ResponsibilitiesFront Desk Management...


  • Milano, Lombardia, Italia Burberry Limited A tempo pieno

    Job SummaryAs an Administrative Support Specialist at Burberry Limited, you will provide comprehensive administrative and organizational support to the executive team, ensuring smooth and efficient running of the department. Your key responsibilities will include diary and agenda management, processing expenses, raising purchase orders, and providing general...


  • Milano, Lombardia, Italia Samsung Electronics Italia A tempo pieno

    Job SummaryAs an Administrative Support Specialist at Samsung Electronics Italia, you will play a key role in managing the warranty processes of our Aircon product portfolio. Your primary responsibility will be to provide administrative support to our Sales and Service network, ensuring seamless operations and customer satisfaction.Key Responsibilities•...


  • Milano, Lombardia, Italia Italian Hospitality Collection A tempo pieno

    About the JobWe are seeking an experienced and highly organized Administrative Support Specialist to join our Corporate Office in Milano. As a key member of our team, you will provide administrative support to our Corporate Management, ensuring seamless organization and efficiency within the company.Key ResponsibilitiesProvide exceptional administrative...


  • Milano, Lombardia, Italia Prysmian Group A tempo pieno

    Job Description:At Prysmian Group, we are seeking a highly skilled Administrative Support Specialist to join our Electrification and Power Grid team. The successful candidate will provide exceptional administrative support to the Electrification Executive VP and Power Grid Executive VP, ensuring seamless communication, coordination, and execution of daily...


  • Milano, Lombardia, Italia Samsung Electronics Perú A tempo pieno

    Job SummarySupport the management of warranty processes for the Aircon product portfolio, providing administrative assistance to the Sales and Service network.Key Responsibilities Assist in technical return management Manage concealed damage and missing accessories Collaborate with Pre-Sales, Service & Academy Team on OEM procedures Update Service Centers...


  • Milano, Lombardia, Italia MSX International A tempo pieno

    Role OverviewThe Senior Sales Administrative Support Specialist will be responsible for processing incoming orders and customer inquiries related to B2B business, reporting directly to the Department Leader. The ideal candidate will have a background in sales and customer service, with experience in fleet management and B2B communication.Key...


  • Milano, Lombardia, Italia MSX INTERNATIONAL A tempo pieno

    Are you passionate about the automotive field and looking for a challenging role that combines sales and administrative skills? We are seeking a highly motivated and organized Senior Sales Administrative Support to join our team at MSX International.About the RoleAs a Senior Sales Administrative Support, you will be responsible for processing incoming orders...


  • Milano, Lombardia, Italia Kardex A tempo pieno

    As a Senior Technical Support Specialist at Kardex, you will be responsible for providing technical support for our products, applications, and service solutions to our customers.Key Responsibilities:Provide technical support for Kardex systems and solutions.Ensure all works are carried out safely and in accordance to local law and the core values.Train...


  • Milano, Lombardia, Italia Moody'S Investors Service A tempo pieno

    Job Summary:Moody's Investors Service is seeking a skilled Administrative Support Specialist to join our team in Milan, IT. The ideal candidate will provide exceptional administrative support to our team, ensuring seamless day-to-day operations. Key Responsibilities:Front Desk Management and Meeting Coordination:Monitor arrivals and departures of staff and...


  • Milano, Lombardia, Italia Samsung Electronics A tempo pieno

    Job SummarySupport the management of warranty processes for the Aircon product portfolio, providing administrative assistance to the Sales and Service network.Key Responsibilities Technical return management Concealed damage and missing accessories management follow-up and training OEM procedures management in cooperation with Pre-Sales, Service & Academy...


  • Milano, Lombardia, Italia Joivy A tempo pieno

    We are seeking an Administration Assistant to join our team in supporting the management and control of administrative aspects. The role will be a fixed-term contract for 1 year, preferably part-time.As an Administration Assistant, you will be responsible for:Key Responsibilities:Controlling and managing invoices (inserting Purchase Requests; managing...


  • Milano, Lombardia, Italia Italian Hospitality Collection A tempo pieno

    {"requirements": "Our ideal candidate will have prior experience in a similar role, with excellent knowledge of MS Office and CRM systems. They will be able to organize trips, meetings, and events, and handle administrative tasks with ease.", "job_aims": "The Junior Office Assistant will play a key role in the Corporate Management team, maximizing efficiency...


  • Milano, Lombardia, Italia Tensive A tempo pieno

    Tensive is a biomedical company that aims to improve breast cancer patients' quality of life by offering a natural breast reconstruction. We are seeking an experienced Executive Assistant to support our Management and Finance team in daily operations and financial activities. The successful candidate will be responsible for managing account payables, grant...


  • Milano, Lombardia, Italia Hitachi Zosen Inova AG A tempo pieno

    Job SummaryHitachi Zosen Inova AG is seeking an experienced Administrative Support Specialist to provide efficient and smooth day-to-day administrative support for the Business Development and Legal Functions. The successful candidate will be responsible for handling sensitive client and partner communications, preparing reports and presentations, and...


  • Milano, Lombardia, Italia Adecco Italia A tempo pieno

    Administrative Support Specialist in Investment Banking**Job Summary**Adecco Credit & Banking is seeking a skilled Administrative Support Specialist to provide high-level administrative support to the Head of the function in the Italian Branch of a prestigious investment bank. The ideal candidate will possess excellent organizational skills, fluency in...


  • Milano, Lombardia, Italia Adecco Italia S.P.A. A tempo pieno

    Adecco Credit & Banking is seeking a highly skilled Administrative Support Specialist to join their Italian Branch of a prestigious investment bank. The ideal candidate will provide high-level administrative and secretarial support to the Head of the function, including complex diary management, travel bookings, and logistics. Key responsibilities include...


  • Milano, Lombardia, Italia Tensive A tempo pieno

    Tensive is a biomedical company developing an innovative scaffold to improve breast cancer patients' quality of life through natural breast reconstruction.We are looking for an Executive Assistant to work closely with the Management and Finance team in supporting daily operations and the company's financial activities. The successful candidate will...


  • Milano, Lombardia, Italia MSX International A tempo pieno

    **About the Role:**We are seeking a highly skilled and experienced Senior Sales Administrative Support to join our team at MSX International. As a key member of our sales team, you will be responsible for processing incoming orders, responding to customer inquiries, and providing exceptional customer service.**Key Responsibilities:**Process orders and...


  • Milano, Lombardia, Italia Samsung Electronics Perú A tempo pieno

    Warranty Process CoordinatorAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Support Professional to join our team as a Warranty Process Coordinator. In this role, you will play a critical part in managing warranty processes for our Aircon product portfolio, providing essential administrative support to our Sales and Service...