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Administrative Coordinator

1 mese fa

Trieste, Friuli Venezia Giulia, Italia Theartgorgeous A tempo pieno
Job Title: Administrative Assistant

The Abdus Salam International Centre for Theoretical Physics (ICTP) is seeking a highly skilled and experienced Administrative Assistant to join its team. As a key member of the ICTP staff, the successful candidate will provide administrative support to the Executive Director and other senior officials.

Key Responsibilities:
  • Provide administrative assistance to the Executive Director and other senior officials.
  • Support the completion of standard administrative tasks and processes as per UNESCO Rules and Regulations.
  • Provide administrative and support services in procurement, IT, processing transactions, controlling and maintaining accounts and databases, and preparing routine reports, correspondence, and technical and administrative documentation.
  • Ensure efficiency and flexibility in adjusting to work schedules and priorities.
  • Excellent knowledge of modern office skills, good interpersonal and communication skills, and good organizational and coordination skills are essential.
Requirements:
  • At least three (3) years of relevant working experience in providing administrative or financial assistance.
  • Excellent knowledge (spoken and written) of English and Italian.
  • Skills and competencies include excellent knowledge of modern office skills, good interpersonal and communication skills, good organizational and coordination skills, ability to ensure efficiency, flexibility to adjust to work schedules and priorities.
Desirable Qualifications:
  • Tact and ability to work harmoniously with visitors and staff of diverse national and cultural backgrounds.
  • Experience in a procurement related role.
  • United Nations Development Programme (UNDP) procurement qualifications accredited by the Chartered Institute of Procurement and Supply (CIPS or similar procurement related training).
  • Experience in IT support and website content management tools.
  • Knowledge of another official language of UNESCO (Arabic, Chinese, French, Russian, Spanish).