Administrative Coordinator

1 settimana fa

Trieste, Friuli Venezia Giulia, Italia Theartgorgeous A tempo pieno
Job Title: Administrative Assistant

The Abdus Salam International Centre for Theoretical Physics (ICTP) is seeking a highly skilled and experienced Administrative Assistant to join its team. As a key member of the ICTP staff, the successful candidate will provide administrative support to the Executive Director and other senior officials.

Key Responsibilities:
  • Provide administrative assistance to the Executive Director and other senior officials.
  • Support the completion of standard administrative tasks and processes as per UNESCO Rules and Regulations.
  • Provide administrative and support services in procurement, IT, processing transactions, controlling and maintaining accounts and databases, and preparing routine reports, correspondence, and technical and administrative documentation.
  • Ensure efficiency and flexibility in adjusting to work schedules and priorities.
  • Excellent knowledge of modern office skills, good interpersonal and communication skills, and good organizational and coordination skills are essential.
Requirements:
  • At least three (3) years of relevant working experience in providing administrative or financial assistance.
  • Excellent knowledge (spoken and written) of English and Italian.
  • Skills and competencies include excellent knowledge of modern office skills, good interpersonal and communication skills, good organizational and coordination skills, ability to ensure efficiency, flexibility to adjust to work schedules and priorities.
Desirable Qualifications:
  • Tact and ability to work harmoniously with visitors and staff of diverse national and cultural backgrounds.
  • Experience in a procurement related role.
  • United Nations Development Programme (UNDP) procurement qualifications accredited by the Chartered Institute of Procurement and Supply (CIPS or similar procurement related training).
  • Experience in IT support and website content management tools.
  • Knowledge of another official language of UNESCO (Arabic, Chinese, French, Russian, Spanish).

  • Administrative Coordinator

    1 mese fa

    Trieste, Friuli Venezia Giulia, Italia Hamburg Port Consulting GmbH A tempo pieno

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Hamburg Port Consulting GmbH. As an Administrative Coordinator, you will play a key role in ensuring the smooth operation of our office and supporting our team members in their daily tasks.Key ResponsibilitiesOffice Management: Manage daily...

  • Administrative Coordinator

    1 mese fa

    Trieste, Friuli Venezia Giulia, Italia Hamburg Port Consulting GmbH A tempo pieno

    {"h3": "Administrative Coordinator Role Overview"} Hamburg Port Consulting GmbH is seeking an experienced Administrative Coordinator to join our team in Trieste. As a key member of our Expansion Project Team, you will play a vital role in ensuring the smooth operation of our office daily activities. Key Responsibilities Manage daily office activities,...

  • Administrative Coordinator

    7 giorni fa

    Trieste, Friuli Venezia Giulia, Italia Hhla A tempo pieno

    pbJobSummary/b/ppWeareseekinganexperiencedAdministrativeCoordinatortojoinourteamatHHLAPLTItalyS.r.l.inTrieste.Thesuccessfulcandidatewillberesponsibleforensuringthesmoothrunningofourofficedailyactivities,includingwelcomingandorganizingtheaccessofguests,settingofmeetingrooms,andmanagingofficesuppliesinventory./ppbKeyResponsibilities/b/pulliManagedailyofficeact...

  • Administrative Coordinator

    4 settimane fa

    trieste, Italia Hhla Plt Italy S.R.L. A tempo pieno

    Administrative Coordinator (Expansion Project) Trieste, Via degli Alti Forni snc.HHLA PLT Italy S.r.l.Administration HHLA PLT Italy is a multipurpose maritime terminal started in 2021, located in the middle of the fast-growing North Adriatic market.Here, the Expansion Project Team, carried out by the company Logistica Giuliana, is planning and executing a...

  • Administrative Coordinator

    2 mesi fa

    trieste, Italia Hamburg Port Consulting Gmbh A tempo pieno

    HHLA PLT Italy is a multipurpose maritime terminal started in 2021, located in the middle of the fast-growing North Adriatic market.Here, the Expansion Project Team is planning and executing a game changer phased project aiming to integrate the current facility into a fully automated state-of-the-art container terminal, making use of the most advanced...

  • Administrative Coordinator

    3 settimane fa

    trieste, Italia Hhla Plt Italy S.R.L. A tempo pieno

    Administrative Coordinator (Expansion Project)Trieste, Via degli Alti Forni snc.HHLA PLT Italy S.r.l.AdministrationHHLA PLT Italy is a multipurpose maritime terminal started in 2021, located in the middle of the fast-growing North Adriatic market. Here, the Expansion Project Team, carried out by the company Logistica Giuliana, is planning and executing a...

  • Administrative Coordinator

    2 settimane fa

    Trieste, Italia Hamburg Port Consulting GmbH A tempo pieno

    HHLA PLT Italy is a multipurpose maritime terminal started in 2021, located in the middle of the fast-growing North Adriatic market. Here, the Expansion Project Team is planning and executing a game changer phased project aiming to integrate the current facility into a fully automated state-of-the-art container terminal, making use of the most advanced...

  • Administrative Coordinator

    6 giorni fa

    Trieste, Italia HHLA PLT Italy S.r.l. A tempo pieno

    Administrative Coordinator (Expansion Project) Trieste, Via degli Alti Forni snc. HHLA PLT Italy S.r.l. Administration HHLA PLT Italy is a multipurpose maritime terminal started in 2021, located in the middle of the fast-growing North Adriatic market. Here, the Expansion Project Team, carried out by the company Logistica Giuliana, is planning and...

  • Administrative Coordinator

    3 settimane fa

    trieste, Italia Hamburg Port Consulting Gmbh A tempo pieno

    HHLA PLT Italy is a multipurpose maritime terminal started in 2021, located in the middle of the fast-growing North Adriatic market.Here, the Expansion Project Team is planning and executing a game changer phased project aiming to integrate the current facility into a fully automated state-of-the-art container terminal, making use of the most advanced...

  • Administrative Coordinator

    4 settimane fa

    trieste, Italia Hhla A tempo pieno

    Trieste, Via degli Alti Forni SNC HHLA PLT Italy S.r.l.Administration HHLA PLT Italy is a multipurpose maritime terminal started in 2021, located in the middle of the fast-growing North Adriatic market.Here, the Expansion Project Team, carried out by the company Logistica Giuliana, is planning and executing a game changer phased project aiming to integrate...

  • Administrative Coordinator

    3 settimane fa

    trieste, Italia Hhla A tempo pieno

    Trieste, Via degli Alti Forni SNCHHLA PLT Italy S.r.l.AdministrationHHLA PLT Italy is a multipurpose maritime terminal started in 2021, located in the middle of the fast-growing North Adriatic market. Here, the Expansion Project Team, carried out by the company Logistica Giuliana, is planning and executing a game changer phased project aiming to integrate...

  • Administrative Coordinator

    6 giorni fa

    Trieste, Italia HHLA A tempo pieno

    Trieste, Via degli Alti Forni SNC HHLA PLT Italy S.r.l. Administration HHLA PLT Italy is a multipurpose maritime terminal started in 2021, located in the middle of the fast-growing North Adriatic market. Here, the Expansion Project Team, carried out by the company Logistica Giuliana, is planning and executing a game changer phased project aiming to...

  • Office Assistant

    4 mesi fa

    Trieste, Italia UNESCO A tempo pieno

    OVERVIEW **Post Number**: 1ITSCTA 009VC **Grade**: G-3 **Parent Sector**: Natural Sciences Sector (SC) **Duty Station**: Trieste **Job Family**: Natural Sciences **Type of contract**: Temporary Appointment **Duration of contract**: From 7 to 11 months **Application Deadline (Midnight Paris Time)**: 05-DEC-23 **UNESCO Core Values**: Commitment to the...