Executive Assistant to the CEO
7 giorni fa
RINA is seeking a highly skilled and experienced Executive Assistant to join its team in Genoa, Italy. As a key member of the Consulting Planning, Monitoring & Business Support Division, this role will provide high-level administrative and secretarial support to the CEO and contribute to the division's overall effectiveness and success.
Key Responsibilities- Email and Authorization Management: Handle emails, including authorizations, responses, and archiving in designated folders.
- Timesheet and Expense Reimbursement: Manage and submit timesheets, and expense reimbursements, ensuring accuracy and compliance with company policies.
- Travel Management: Organize and coordinate travel arrangements for the CEO and accompanying colleagues, including the handling of visas and travel documentation when necessary.
- Calendar Management: Efficiently manage the CEO's agenda, ensuring all appointments, meetings, and deadlines are scheduled and communicated appropriately.
- Event and Meeting Coordination: Collaborate with colleagues to coordinate participation in events and arrange necessary services such as catering for meetings.
- Procurement Requests: Handle the management and processing of purchase requests within the system, ensuring all procurement activities align with company requirements.
- Previous experience as an executive assistant or in a similar role.
- Excellent organizational and time management skills.
- Attention to detail and precision.
- Strong interpersonal and communication skills.
- Fluency in Italian and a good level of English are required.
- CLIENT INTIMACY: Embrace internal and external client needs, expectations, and requirements to ensure maximum satisfaction.
- EARN TRUST: Take everyone's opinion into account and remain open to diversity.
- PROMOTE SUSTAINABLE DEVELOPMENT: Promote commitment by keeping promises as a Role Model.
- MANAGE EMOTIONS: Recognise one's and other's emotions and express and regulate one's reactions.
- PIONEER CHANGE: Actively embrace change and benefit from the new circumstances.
- BUILD NETWORK: Forge trust relationships, across departments, and outside the organization.
- MAKE EFFECTIVE DECISIONS: Structure activities according to priorities, actions, resources and constraint.
- ADDRESS THE WAY: Have a big picture of different situations and reinterpret it in a perspective way.
- THINK FORWARD: Capitalise on experiences and translate them into action plans for the future.
RINA is a multinational player providing certification, marine classification, product testing, site supervision and vendor inspection, training and engineering consultancy services across a wide range of sectors. Our business model covers the full process of project development, from concept to completion. The aim is to guarantee a project's technical, environmental and safety - and sometimes also economic and financial - sustainability.
We are committed to creating a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind. We are also compliant to the Italian Law n. 68/99.
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