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Team & Office Assistant - International Business Support

2 mesi fa

Milano, Lombardia, Italia Hitachi Zosen Inova A tempo pieno

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to provide support to our Business Development and Legal Functions teams. As a key member of our team, you will be responsible for ensuring the efficient and smooth day-to-day administrative support for our business operations.

Key Responsibilities

  • Client and Partner Communication: Handle sensitive communications with clients and partners, ensuring timely and effective responses to their inquiries.
  • Report Preparation and Presentation: Prepare reports and presentations for business development and legal functions, utilizing your excellent writing and communication skills.
  • Office Administration: Manage office supplies, coordinate business trips, and maintain accurate time and attendance records.
  • Tender Documentation: Assist in the preparation of tender documentation under the guidance of proposal managers, primarily in English.
  • Commercial Register and UBO Management: Handle general tasks related to the commercial register and Ultimate Beneficial Owner, ensuring compliance with regulatory requirements.
  • Customer Communication Systems: Regularly update customer communication systems, Legal Tool, and Intranet, ensuring accurate and timely information.
  • New Employee Onboarding: Support the onboarding process of new employees, ensuring a smooth transition into the company.

Requirements

  • Experience: 5 years' experience as an administrative assistant or project assistant, preferably in an international matrix organization (industrial environment).
  • Language Skills: Fluent in English and Italian.
  • Technical Skills: Good knowledge of MS Office and tendering procedures.
  • Soft Skills: Proactivity, impeccable manners, and effective communication skills.

What We Offer

  • Challenging Role: A responsible challenge with a diversified field of activity.
  • Team-Oriented Environment: A team-oriented working atmosphere in an international company.
  • Personal Development: Personal development opportunities through our Inova Academy.
  • Insight into Technical Disciplines: The opportunity to gain an insight into various technical disciplines.
  • Excellent Employment Conditions: Excellent employment conditions.
  • Attractive Work Environment: An attractive working place with good transport links.