Personal Executive Assistant

Company Description
Publicis Groupe: win in the platform world
LePub is part of Publicis Groupe, the world's third largest communications group.

What can we do as Publicis Groupe? Known for its world-renowned creativity, best in class technology, digital and consulting expertise, Publicis Groupe is the only one in the industry able to best accompany its clients in their digital business transformation journey - anywhere in the world.

And what makes us unique? A Connecting Company, driven by a common purpose, a powerful spirit, shared behaviors, great character and a relentless focus on clients - Power of One

About LePub
You can either adapt to change, ignore it or lead it. What are you going to choose?

Mission: We believe that this era demands a combination of strategic, creative and digital ideas that help clients to Lead the Change. The one constant in this world is change. You can either adapt to it, ignore it, or lead it.

Lead the Change
is both our mission and our call to action. It speaks to our entrepreneurial spirit and our roots as an agency. It defines the way we think about brands, ideas and relationships, and it's alive in our work. Publicis Worldwide is a global creative.

Overview
About the Role
We are looking for a highly organized, proactive, and discreet
Personal Executive Assistant
to provide comprehensive support to Leadership team. The ideal candidate will act as a trusted partner, managing complex calendars, coordinating travel and meetings, and ensuring smooth day-to-day operations.

This role requires exceptional attention to detail, strong communication skills, and the ability to anticipate needs in a fast-paced and dynamic environment.

Responsibilities

• Manage the Leadership's calendar, scheduling meetings, appointments, and events across multiple time zones.
• Serve as the main point of contact between the Executive and internal/external stakeholders.
• Handle correspondence, emails, and calls with discretion and professionalism.
• Organize and prepare materials for meetings, presentations, and reports.
• Coordinate national and international travel arrangements, including itineraries, accommodation, and logistics.
• Manage expenses, invoices, and budget tracking related to Executive activities.
• Support in the preparation and follow-up of key projects, ensuring deadlines and priorities are met.
• Handle confidential information with the utmost integrity and sensitivity.
• Assist with ad-hoc personal and administrative tasks as required.

Qualifications

• Proven experience 3+ years as an Executive Assistant, Personal Assistant, or similar role supporting senior leadership.
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills in [English and/or other relevant languages].
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, Slack, Zoom).
• High level of discretion, professionalism, and reliability.
• Proactive problem-solving attitude and ability to work independently.
• Flexibility and adaptability to changing priorities.

Additional Information
Why LePub?
Joining Our Team Means Joining a Network Of Talented And Passionate Individuals Who Inspire And Challenge One Another. At LePub, We Offer Opportunities For Growth, a Competitive Salary Package, And An Inclusive, Creative Environment Where Everyone's Ideas Are Valued. We Take Care Of Our Talents And Their Wellbeing

• Future of Work: flexible entrance and smartworking
• Corporate benefit: a platform dedicated to our people full of offers, discounts and more
• Learning&Development: a tailored learning path, individual and needs based approach, always on
• Corporate Wellness: free access to online training classes for your physical and psychological wellbeing

Did you know that our motto is
Viva la difference
? With or without D.Lgs. 198/2006, we can't wait to meet you and welcome you, whoever you are Find more about Publicis Groupe Italy and our values on our official IG page here.