Facilities Management Officer

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments.

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• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the Agenda through FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

Organizational Setting

The Infrastructure and Facilities Management Services (CSLI) within the Logistics Services Division (CSL) is responsible for the maintenance of the headquarters premises and for providing services to FAO employees. CSLI also assists FAO Decentralized Offices in facilities maintenance, technical projects, infrastructure activities and technically innovative systems to reduce their carbon footprint. Furthermore, it promotes the implementation of the Corporate Environmental Responsibility Strategy within headquarters and Decentralized Offices. 

The post is located in the Facilities Management Service (CSLI) of the Logistics Services Division (CSL) at FAO headquarters in Rome, Italy.

Reporting Lines
The Facilities Management Officer reports to the Facilities Management Officer, CSLI. He/she collaborates with other CSLI managers. He/she acts independently in matters related to field projects. Supervision received is focused on the regular reporting on results and participation in strategic decisions for the service.

Technical Focus
Supports the Facilities Management Officer in Decentralized Offices.

Key Results
The Facilities Management Officer assists the Facilities Management Officer in the planning of activities related to management and monitoring of infrastructural and facility management projects in Decentralized Offices and provides technical backstopping. He/she responds to demands of Decentralized Offices for overseeing of the maintenance of the premises and services related to infrastructure upgrades and enhancements, for electrical, heating and air conditioning systems, security, energy savings, health and safety. In addition, he/she contributes to the implementation of the Corporate Environmental Responsibility Strategy related to field projects and Decentralized Offices. In addition, the Facilities Management Officer provides technical support and advice to headquarters’ projects, as needed.

Key Functions
• Conduct technical studies and develop guidelines and procedures for planning and streamlining administrative and technical processes of the field infrastructural projects;
• If required, in cooperation with focal points in Decentralized Offices, provide support for the execution of construction and technical infrastructure work, carried out in the field, with due consideration for work safety and security laws and country standards;
• Liaise with the security focal points at headquarters and Decentralized Offices, update procedures for works on field office infrastructure in accordance with local safety and security rules and regulations;
• Liaise with the FAO Security Services (CSLS) and Decentralized Offices for the implementation of infrastructural security measures;
• When necessary, travel to work sites for assessing technical requirements, preparing construction, bidding specifications and design, and monitoring work progress in compliance with design;
• Prepare cost estimates for infrastructural field projects and monitor the budget for each project;
• Prepare tender specifications for construction and maintenance services for field projects and provide support to monitor the execution of works;
• When applicable release contractual performance acceptance tests by certifying quality and quantity of construction materials;
• Assist in the preparation of the biennial budget;
• Research and study application of new construction materials and technologies and development of improved methods and equipment, and develop actions with FAO staff and/or contractors in order to achieve cost savings;
• Acquire working knowledge of headquarters practices in the field of construction and maintenance;
• Assist in performing duties related to facility management of the headquarters premises;
• Support corporate initiatives in accordance with the Corporate Environmental Responsibility Strategy to reduce emissions, increase efficiency and integrate sustainability;
• Perform other related duties as required.
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CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements
• Advanced university degree in engineering (civil/structural), architecture or related field.
• Three years of relevant experience in facilities management, civil and technical maintenance and construction activities.
• Working knowledge (proficient – level C) of English and limited knowledge (intermediate – level B) of another official FAO language (Arabic, Chinese, French, Russian or Spanish).

Competencies
• Results Focus
• Teamwork
• Communication
• Building effective relationships
• Knowledge Sharing and Continuous

Technical/Functional Skills
• Relevance of experience in infrastructural project management, maintenance and construction activities for office premises;
• Relevance of experience with infrastructural projects in developing countries environment, including knowledge of relevant laws and standards in the field of work safety, security and environment;
• Relevance of experience with the European facilities management environment;
• Relevance of experience with procurement of facilities management services;
• Quality of both written and oral communication skills in English and Italian on technical issues;
• Supervisory capability;
• Prior experience in working within the UN common system is considered a strong asset;
• Extent and relevance of experience in the field of the Corporate Environmental Responsibility;
• Working knowledge (proficient – level C) of Italian is considered a strong asset.

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FAO staff are expected to adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

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GENERAL INFORMATION Extension of fixed term appointments is based on certification of performance and availability of funds FAO reserves the right not to make an appointment. Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. 

CONDITIONS OF SERVICE

A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link:
Other benefits, subject to eligibility, include:
• Dependency allowances
• Rental subsidy
• Education grant for children
• Home leave travel
• 30 working days of annual leave per year
• Pension fund entitlements under the UN Joint Staff Pension Fund
• International health insurance; optional life insurance
• Disability protection FAO encourages a positive workplace culture to increase inclusivity and diversity within its workforce. FAO applies measures in which all staff members contribute equally and in full to the work and development of the Organization. This includes: 
• elements of family-friendly policies
• flexible working arrangements
• standards of conduct.
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