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Executive Assistant to The Executive Director

5 mesi fa

Roma, Italia Laudato Si´ Movement A tempo pieno

**About LSM**

Laudato Si’ Movement (LSM) is an international network of 900 Catholic organizations and thousands of grassroots leaders working together to care for our common home and advance climate and ecological justice. We strive to be led by the Holy Spirit, and we find joy and support in our faith and in each other. We act at the forefront of faith-based efforts to protect the environment, and our work is very fast-paced, with multiple projects and priorities managed daily. We enjoy a collaborative working environment in which everyone is committed to tackling the planetary crisis with courage and love. We believe as Pope Francis said in Laudato Si’, that “truly, much can be done”

**About the position**

The Executive Assistant (EA) to the Executive Director (ED) of the Laudato Si’ Movement (LSM) shall provide administrative support and serve as a primary point of contact for all internal and external stakeholders. The EA will also organize the agenda and logistics for meetings, be responsible for recording the minutes/taking notes in meetings, and remind staff members of follow-up actions required or decisions needed from said meetings. From time to time and as assigned by the ED, the EA may be expected to manage projects, which may involve participation from other teams and staff members. The EA should have experience interacting with high-level executives and the ability to manage up through tact, anticipation of needs, strong attention to detail, and a high level of confidentiality.

**Areas of Responsibility**
- Assist the Executive Director in the preparation and management of the ED’s work plan.
- Manage the calendar of the Executive Director with a high level of detail, coordinating and prioritizing daily tasks.
- Be an extension of our Executive Director, embodying our core values and inspiring celebration. Serve as a brand ambassador, both internally and externally.Understand priorities, internal and international dynamics, and overall how we can move the mission forward.
- Work directly with the Leadership Team and Board of Directors to schedule critical standing meetings, events, calls, etc.
- Help move along deliverables, facilitate special requests and contribute/execute last-minute ideas.
- Proactively function as a friendly gatekeeper, handling confidential and sensitive information with discretion and professionalism.
- Assist the ED in the organization of meetings, providing logístical support, preparing the agenda and materials, and documentation requirements for the said meetings.
- Process Expense reports and arrange travel plans as needed.
- Perform other job-related duties as requested or assigned by the Executive Director.

**Requirements**:

- Undergraduate university degree
- 3-6 years of experience as an Executive Assistant in a dynamic and fast-growing environment
- Proficient using G-suite, Microsoft Office, Slack, and Asana (desirable)
- Excellent written, verbal, and interpersonal communication skills
- Track record of managing schedules and processes in a very fast-paced environment
- Comfort operating within a dynamic environment and executing in situations where paths are uncharted
- Ability and willingness to provide occasional executive support beyond the scope of a typical workday
- Understands overall management principles/best practices
- Fluency in English and proficiency in Italian and/or Spanish
- Comfort working in a Catholic environment that is rooted in prayer and the spirituality of Laudato Si’

**Attributes**
- You are able to manage multiple, shifting priorities in a high-pressure, fast-paced atmosphere with grace, positivity, and a calm demeanor
- You value quality and pay close attention to detail, taking full ownership of whatever is thrown your way with a high level of service, responsiveness, and follow-through for both internal and external stakeholders
- You are a strategic thinker and you will act as a sounding board to the Executive Director
- You are a quick learner with an intuitive mindset, and excellent problem-solving skills, and are able to stay a step ahead at all times
- You are a highly motivated self-starter who works well with a lot of autonomy and little direction, and you understand when and how to appropriately involve others and ask for help
- You’re an expert communicator with above-average formal/informal writing skills
- Ability to work effectively in a team but also to work independently, and unsupervised
- You have strong interpersonal skills and thrive on building meaningful, trusting relationships even with people of different cultures
- You are willing to travel as needed (up to 5-10%) for the role.

Languages: Fluency in English is required and high proficiency in Italian and/or Spanish is desirable.

Location: Anywhere in Europe (remote), with a strong preference for Italy (and Rome in particular).

Work Environment: Remote

Type: Full-time position

Type of Contract: Contractor

Application deadline: