Executive Assistant to The CEO

4 settimane fa


Milano, Italia The Fork A tempo pieno

Welcome to TheFork We're on a mission to bring people together, feed the human spirit and champion restaurant culture because we strongly believe the best things in life happen around the table, and we want you to experience those unforgettable moments.

Founded in 2007 and present in 12 countries, we are the leading restaurant booking platform across Europe, and offer the broadest community of diners access to thousands of incredible restaurants. How do we make this happen? Through our exceptional lineup of products:
TheFork App: our free restaurant discovery & booking app that helps you find your next table with ease

TheFork Manager: our innovative software tool that digitizes restaurant operations and helps restaurateurs manage their bookings and increase their revenue

TheFork PAY and TheFork Gift Card: quick and easy ways to pay directly from TheFork app, making the payment process a piece of cake.

We have offices all over Europe, boasting a fully international team from all over the world. We are all foodies at heart, and work together in a flexible, multicultural and positive environment that provides everyone with space to grow, both professionally and personally.

**What You'll Do**:
As an Executive Assistant, you will be responsible for providing comprehensive administrative and operational support to our CEO and the executive team. Reporting directly to the Chief of Staff to the CEO, you will play a pivotal role in facilitating communication, managing schedules, coordinating meetings, handling travel arrangements, and maintaining a high level of confidentiality.

Your main responsibilities:

- Manage and maintain CEO's schedule, including arranging appointments, meetings, and travel itineraries.
- Act as the primary point of contact between the CEO, executives and internal teams, and external partners.
- Coordinate and organize meetings, conferences, and special events, including logistics and materials preparation.
- Prepare and edit correspondence, communications, presentations, and other documents as needed.
- Anticipate needs and proactively address issues to ensure efficient workflow and support to the CEO and the executive team.
- Handle sensitive and confidential information with discretion and professionalism.
- Assist in budget management, and expense tracking, including compiling receipts to file expense reports and track reimbursement status
- Occasionally, provide support such as following up on projects and initiatives, conducting research, and compiling data to support executive decision-making and initiatives.

**Who you are**:

- 10+ years of proven professional experience, of which 5+ years of experience as an Executive Assistant or similar role supporting CEO and/or C-suite executives
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
- Strong communication and interpersonal abilities, both written and verbal, and attention to detail
- Proficiency in Google Workplace suite and Microsoft Office, and familiarity with administrative systems; ability to gather data, compile information, and prepare reports
- Fluency in English and Italian, both verbal and written; knowledge of French and Spanish will be considered a plus
- Discretion and confidentiality when handling sensitive information.
- High level of professionalism and adaptability.
- Bachelor's degree or equivalent experience preferred.

Location: Milan. The role requires the willingness to travel to our offices in Europe approximately once a month.

**What we offer you**:

- An awesome team (not everybody like our jokes, but we try our best)
- A Permanent contract (that can be useful in life)
- Competitive fixed salary, bonus and equity (yes, equity)
- Lunch vouchers available for each working day (because yes, we like to try our best restaurants)
- International teams - More than 30 nationalities and 16 offices worldwide ️‍
-Highly inclusive working environment
- ️ Lifestyle benefits that can be used to reimburse physical, leisure activities, family support, travel etc
- Free access to the Calm app
- Health insurance fully covered by the company ‍
-Life Insurance and Disability at no cost to the employee
- Welfare allowance school costs, elderly care, babysitting costs, transportation, travel leisure
- Amazing offices with dining, coffee point on each floor, and leisure area
- Team building events (we love karaoke. A lot. A lot.)

**_We believe that we are better together, and at TheFork we welcome you for who you are. Our workplace is for everyone, as is our people powered platform. At TheFork, we want you to bring us your unique perspective and experiences, so we can collectively keep disrupting the restaurant industry and go from good to great._**

LI-FF1



  • Milano, Italia ManpowerGroup A tempo pieno

    Azienda: Italian enterpreneur and CEO Descrizione: On behalf of an Italian entrepreneur and CEO of a supply chain management company, Manpower Professional is looking for an Executive Assistant / Business Partner who will act as main point of contact with all external and internal stakeholders. Having a 360° view on business projects, processes, corporate...


  • Milano, Italia Jeenka A tempo pieno

    We are searching for an Executive Assistant who will provide support to the CEO in a variety of tasks and projects.As the CEO's "right-hand person", the EA will play a critical role in driving company initiatives and achieving goals.Responsibilities will include managing calendars, organizing travel arrangements, prioritizing and handling correspondence, and...


  • Milano, Italia Jeenka A tempo pieno

    We are searching for an Executive Assistant who will provide support to the CEO in a variety of tasks and projects.As the CEO's "right-hand person", the EA will play a critical role in driving company initiatives and achieving goals.Responsibilities will include managing calendars, organizing travel arrangements, prioritizing and handling correspondence, and...


  • Milano, Italia Jeenka A tempo pieno

    We are searching for an Executive Assistant who will provide support to the CEO in a variety of tasks and projects. As the CEO's 'right-hand person', the EA will play a critical role in driving company initiatives and achieving goals. Responsibilities will include managing calendars, organizing travel arrangements, prioritizing and handling...


  • Milano, Italia Euren Intersearch A tempo pieno

    Our Client, one of the most important oncological R&D company in Italy, is looking for the: **CEO Executive Assistant** **Posizione**: Duties/Responsibilities - Align the CEO's schedule with strategic priorities, ensuring key meetings, events, and deadlines are prioritized to advance organizational goals; - CEO's business travel coordination; - Analyze and...


  • Milano, Italia Euren Intersearch A tempo pieno

    Our Client, one of the most important oncological R&D company in Italy, is looking for the**:CEO Executive Assistant** **Posizione**: Duties/Responsibilities - Align the CEO's schedule with strategic priorities, ensuring key meetings, events, and deadlines are prioritized to advance organizational goals; - CEO's business travel coordination; - Analyze and...

  • CEO Executive Assistant

    1 settimana fa


    Milano, Italia Euren Intersearch A tempo pieno

    Our Client, one of the most important oncological R&D company in Italy, is looking for the**:CEO Executive Assistant** **Posizione**: Duties/Responsibilities - Align the CEO's schedule with strategic priorities, ensuring key meetings, events, and deadlines are prioritized to advance organizational goals; - CEO's business travel coordination; - Analyze and...


  • Milano, Italia Oliver James Associates A tempo pieno

    On behalf of our client company, operating in the renewable energy sector, we are looking for an **Executive Assistant** figure who will support the CEO. The **Executive Assistant** will be responsible to provide high level confidential support to the Chief Executive Officer and to his Staff. The Executive assistant will provide a full and efficient...

  • Executive Assistant

    2 settimane fa


    Milano, Italia Havas Group A tempo pieno

    Hybrid Agency: Havas Life Milan Job Description Summary: The Executive Assistant provides high level secretarial and administrative support for one or more of the organization’s executives, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization’s operations,...


  • Milano, Italia Venchi A tempo pieno

    We are looking for an experienced Executive Assistant & Office Manager to oversee office management at Venchi's headquarters in Milan. In this role, you will provide essential support to our CEO and management team, ensuring smooth daily operations and efficient coordination of tasks.Key responsibilitiesPersonal Assistant to the CEO: act as a trusted...


  • Milano, Italia NHOA ENERGY SRL A tempo pieno

    NHOA S.A. (formerly Electro Power Systems - Engie EPS), global player in energy storage and e-mobility, active in the construction of the largest fast and ultra-fast charging infrastructure in Southern Europe, develops technologies enabling the transition towards clean energy and sustainable mobility, shaping the future of a next generation living in harmony...


  • Milano, Italia Venchi A tempo pieno

    We are looking for an experiencedExecutive Assistant & Office Managerto oversee office management at Venchi's headquarters in Milan. In this role, you will provide essential support to our CEO and management team, ensuring smooth daily operations and efficient coordination of tasks.Key responsibilitiesPersonal Assistant to the CEO: act as a trusted confidant...

  • Personal Assistant to CEO

    4 settimane fa


    Milano, Italia Giacomo Casanova SRL A tempo pieno

    **Personal Assistant to CEO Stage** **First stage min 6 month with a possibility to be hired after** **Duties and Responsibilities**: - Supports CEO directly as the go-to person for all needs, including daily administration, calendar management, travel schedules, project coordination, delivering presentations, answering calls, etc. - Is a spokesperson for...


  • Milano, Italia The Fork A tempo pieno

    Welcome to our fabulous world. We are **_TheFork_**. Our mission is to**_ _**_bring happiness through amazing dining experiences, _**thanks to our 3 main products: **TheFork App** : the restaurant discovery and booking app for every occasion ️ **TheFork Manager** : the tool to digitize restaurant operations and be in full control of your business ***...

  • CEO Personal

    1 settimana fa


    Milano, Italia Risorse SpA A tempo pieno

    Risorse , società specializzata nella Ricerca e Selezione di profili Middle e Senior Management, per realtà internazionale operante nel settore Green Energy e coinvolta nella creazione e gestione di progetti Infrastrutturali, ricerca una figura di: CEO Personal & Executive Assistant La figura sarà un punto di riferimento a supporto del CEO nella...


  • Milano, Italia EA Search A tempo pieno

    EA Search are currently representing a high-profile CEO within an investment firm based in Milan, leading the search for an Executive Assistant to join the business, supporting the CEO in a 1:1 capacity. **Key Responsibilities**: - Complex diary management, including creating schedules across multiple time zones. - Inbox management. - Ability to liaise...


  • Milano, Italia Adecco Italia A tempo pieno

    We are on the lookout for a meticulous EXECUTIVE ASSISTANT to join our inspiring team at ADECCO ITALIA in Milano. Growing your career as a Full Time EXECUTIVE ASSISTANT is a remarkable opportunity to develop vital skills. If you are strong in creativity, communication and have the right work ethic for the job, then apply for the position of EXECUTIVE...

  • Ceo Assistant

    1 settimana fa


    Milano, Italia Empatica Inc A tempo pieno

    EmpaticaEmpatica is a full-stack digital healthcare company and a pioneer in digital biomarker development and continuous patient monitoring driven by AI. We are building the world's biggest and most trusted platform to understand health, utilizing smart algorithms and award-winning wearables to monitor, detect, research, and forecast various conditions. If...


  • Milano, Italia OKTOPOUS A tempo pieno

    La nostra realtà cliente è importante società di patrimonio immobiliare con sede in centro a Milano. Stiamo ricercando Executive Assistant CEO per il supporto quotidiano delle attività di gestione clienti italia/estero e fornitori. **Posizione**: Le attività principali sono: - richiesta la massima discrezione e disponibilità a svolgere mansioni...


  • Milano, Italia W EXECUTIVE S.R.L. A tempo pieno

    WExecutive e WeHunt sono realtà innovative dell’Executive Search, ciascuna con un proprio focus ma unite da un profondo obiettivo comune: l’attenzione alle persone. Ricerchiamo un/una PROJECT ASSISTANT che sarà il braccio destro del CEO. **Posizione**: Dotato/a di uno spiccato mindset analitico, la persona ricercata si occuperà di: - Gestione...