Administrative Assistant for The Higher Education

3 settimane fa

Genova, Italia Istituto Italiano di Tecnologia A tempo pieno

**Administrative Assistant for the Higher Education Office**
- (2400002M)
- Location: Genova_

**ABOUT US**

At IIT we work enthusiastically to develop human-centered Science and Technology to tackle some of the most pressing societal challenges of our times and transfer these technologies to the production system and society. Our Genoa headquarters are strictly interconnected with the other 11 centers around Italy and two outstations based in the US. We promote excellence in basic and applied research such as neuroscience and cognition, humanoid technologies and robotics, nanotechnology, materials for a truly multidisciplinary scientific experience.

**YOUR TEAM**

Your main responsibilities will be:

- Organization and management of educational events;
- Maintenance of an existing IIT-run PhD course; this includes a) supporting the recruitment of students, b) monitoring their progression students, in collaboration with relevant Universities, and c) organizing lectures and examinations;
- Support to budgeting PhD positions and cost reporting, including the organization of payments toward Universities;
- Inclusion in IIT workforce, with related data management;
- Monitoring and updating procedures related to IIT higher education activities;
- Internal communication with administrative offices and research lines involved;
- External communication with Universities and providers of educational activities.

**ESSENTIAL REQUIREMENTS**
- High School License, and/or a Master or Bachelor degree in Economics, Management, Humanities and Scientific disciplines;
- Professional command of English;
- Full knowledge of the Microsoft office suite (Word, Excel, Teams);
- Strong communication skills, with particular emphasis active listening, open-mindedness, patience;
- Experience with the organization of recruitment (incl. budget checks), business trips, and incoming visits and endo contractualization;
- Ability to work in an international, challenging environment;
- Demonstrated interest in storytelling, pedagogy and psychology;
- Strong collaborative & organizational skills, proactive attitude for problem solving, relational, discretion, rigor and tidiness.
- A minimum of a short-cycle (2-year) tertiary education diploma encompassing digital disciplines.

**ADDITIONAL SKILLS**
- Work knowledge of at least a second foreign language, and ideally a third one;
- Basic knowledge of IT security matters;
- Strong motivation to learn;
- Spirit of innovation and creativity;
- Excellent time and priority management;
- Ability to work independently and collaboratively in a highly interdisciplinary environment.

**COMPENSATION PACKAGE**
- Competitive salary package for international standards
- Private health care coverage (Depending on your role and contract)
- Wide range of staff discounts
- 2 days of teleworking per week
- Flexible working time

**WHAT’S IN IT FOR YOU?**
- An equal, inclusive and multicultural environment ready to welcome you with open arms. Discrimination is a big NO for us
- We like contamination and encourage you to mingle and discover what other people are up to in our labs
- If paperwork is not your piece of cake, we got you There is a specialized team working to help you with that, especially during your relocation.
- If you are a startupper or a business-minded person, you will find some exceptionally gifted professionals ready to nurture and guide your attitude and aspirations.
- If you want your work to have a real impact, in IIT you will find an innovative and stimulating culture that drives our mission to contribute to the improvement and well-being of society
- We stick to our values Integrity, courage, societal responsibility and inclusivity are the values we believe in. They define us and our actions in our everyday life. They guide us to accomplish IIT mission.

If you feel this tickles your appetite for change, do not hesitate and apply

**_ Application’s deadline: 24th May 2024_**

**_ We inform you that the information you provide will be used solely for the purposes of evaluating and selecting professional profiles in order to meet the requirements of Istituto Italiano di Tecnologia._**

Your data will be processed by Istituto Italiano di Tecnologia, based in Genoa, Via Morego 30, acting as Data Controller, in compliance with the rules on protection of personal data, including those related to data security.

**Primary Location** GENOVA

**Job** Administrative

**Organization** Higher Education Office

**Job Posting** Apr 9, 2024, 7:17:30 AM

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