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Office Assistant

4 settimane fa

Roma, Lazio, Italia FAO A tempo pieno

Job Summary

The Office Assistant plays a crucial role in the smooth operation of the FAO office. This position is responsible for providing administrative support to the team, ensuring the efficient flow of office work and information.

Key Responsibilities

  • Screen requests for appointments with supervisors, maintain calendars, and arrange meetings.
  • Coordinate office support services for meetings, trainings, and special projects.
  • Review, record, and distribute incoming mail and correspondence.
  • Perform administrative duties, such as contract extensions and leave recording.
  • Research and compile background information for reports and briefs.

Requirements

  • Secondary School Education.
  • Four years of relevant experience in office/management support work.
  • Working knowledge of English (level C).
  • Very good knowledge of MS Office applications and office technology equipment.

Working Relationships

The Office Assistant works closely with colleagues in the office, central units, and external clients, providing procedural guidance and information.

Impact of Work

The incumbent's work directly impacts the smooth operation of the office, ensuring the successful achievement of the organizational unit's mandate.