Highly Skilled Executive Administrative Assistant

1 mese fa

Milano, Lombardia, Italia Paramount Pictures A tempo pieno
About This Role

We are seeking a highly skilled and experienced Executive Administrative Assistant to join our team at Paramount Pictures in Italy. The successful candidate will provide exceptional support to our senior leaders, requiring a unique blend of administrative expertise, technical skills, and interpersonal abilities.

This role is ideal for an individual with a strong background in Human Resources or a related field, possessing a contemporary and collaborative working style. The ideal candidate should be fluent in English and Italian, both written and spoken, with excellent verbal and written communication skills.

Responsibilities
  • Meeting and Event Coordination: Organize and support meetings and events, including travel arrangements, itineraries, accommodation, conferences, and other business-critical internal/external events.
  • Logistics and Travel Planning: Coordinate meetings with Personal Assistants at an international level and assist Managers visiting from other offices.
  • Administrative Support: Provide general administrative support in ordinary business activities, particularly with company events.
  • Expense Reconciliation and Invoicing: Accurately handle all expense reconciliations and invoicing (SAP & Concur).
  • Training and Presentations: Prepare and deliver trainings to other teams on tools, procedures, and policies related to administrative tasks.
  • Drafting and Editing: Draft and edit presentations and briefing materials.
  • Translation and Communication: Translate documents and prepare internal communications.
  • Research and Analysis: Research, compile, verify, and analyze information and issues special reports, presentations, organization charts, communications, etc.
Requirements
  • Experience: At least 3 years of experience in a Human Resources Coordinator or Executive Assistant role.
  • Education: Bachelor's Degree in Human Resource or Communications preferred, or equivalent combination of education, training, and experience;
  • Digital Skills: Digital mindset, proficiency with Microsoft Office including SharePoint and Teams, and other company tools (SAP, Concur, Mindmaster).
  • Language Skills: Fluent in English and Italian, both written and spoken.
  • Soft Skills: Strong problem-solving skills, positive and collaborative attitude, high level of engagement and customer focus.
What We Offer
  • Competitive Salary: €55,000 - €65,000 per year, tailored to your skills and experience.
  • Unique Work Environment: A dynamic and friendly atmosphere, ideal for collaboration and growth.

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