Executive Assistant, People with Disabilities, Part-Time, Business, EU CPS

2 settimane fa

Milano, Lombardia, Italia Amazon A tempo pieno
Job Summary

We are seeking an exceptionally driven, fast-moving, resourceful, and proactive Executive Assistant to join our Amazon Business CPS team. As a passionate team innovating procurement processes for business customers in Europe, our objective is to become the preferred Marketplace for professionals in the public and private sector.

The ideal candidate for this role will be detail-oriented, experienced, and possess the demonstrated ability to respond effectively and efficiently while maintaining flexibility, composure, and a good sense of humor. The individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs, and drive improvements to build capacity for the leadership team.

Key Responsibilities
  1. Manage complex calendars and scheduling to support teams in multiple locations.
  2. Coordinate domestic and international travel.
  3. Manage expense report coordination and submission.
  4. Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events).
  5. Track and help drive completion of key deliverables and follow up on outstanding items.
  6. Act as a liaison for direct reports.
  7. Work closely with the leadership team, recruiting, and other Executive Assistants to provide support to the organization.
  8. Provide exceptional administrative support to ensure seamless day-to-day operations.
Requirements
  1. Several years of experience as an Executive Assistant.
  2. Experience with executive-level calendar management.
  3. Experience with domestic and/or international travel coordination.
  4. Experience with Microsoft Office Products.
  5. Bachelor's Degree.
  6. Superior attention to detail and ability to meet tight deadlines.
  7. Ability to complete complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround.
  8. Strong organizational, communication, and interpersonal skills.
  9. Ability to handle confidential information with discretion, and deal with professionals inside and outside the company.
  10. Ability to work in a highly ambiguous environment.

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