Administrative Coordinator

2 mesi fa


Trieste, Friuli Venezia Giulia, Italia Hamburg Port Consulting GmbH A tempo pieno
About the Role

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Hamburg Port Consulting GmbH. As an Administrative Coordinator, you will play a key role in ensuring the smooth operation of our office and supporting our team members in their daily tasks.

Key Responsibilities
  1. Office Management: Manage daily office activities, including welcoming and organizing the access of guests, setting of meeting rooms, and maintaining a clean and organized workspace.
  2. Administrative Support: Assist with agendas management, including scheduling meetings, appointments, and events, and making travel arrangements as required.
  3. Documentation and Communication: Draft administrative documentation, including official presentations, communications, and documents, and provide administrative support, including managing correspondence and organizing documents between departments.
  4. Financial Management: Assist in managing office budgets and expenses, tracking costs, and identifying opportunities for savings.
  5. Relocation Support: Support with relocation activities of the team, liaising with external suppliers where needed.
  6. Policies and Procedures: Assist in drafting policies, procedures, and internal reporting to be implemented in the company.
  7. Office Supplies and Inventory: Manage office supplies inventory, placing orders, and collecting respective tracking invoicing as needed.
Requirements
  1. Language Skills: English level B2 (German is a plus).
  2. Previous Experience: Previous experience in an administrative or office support role is a plus.
  3. Technical Skills: Proficiency in Microsoft Office Suite and basic office management software.
  4. Soft Skills: Strong organizational skills and attention to detail, excellent communication and interpersonal abilities, ability to multitask and prioritize tasks effectively, willingness to learn and take on new responsibilities, and ability to maintain confidentiality and exercise discretion.
About Us

Hamburg Port Consulting GmbH is an international logistics company with its roots in Hamburg. We value cosmopolitanism and tolerance, and we strive to create a working environment in which humanity, mutual respect, and appreciation are the basis for the actions of all employees.

We are committed to diversity and inclusion, and we welcome applications from candidates with diverse backgrounds and experiences.



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