Administrative Coordinator
2 mesi fa
Hamburg Port Consulting GmbH is seeking an experienced Administrative Coordinator to join our team in Trieste. As a key member of our Expansion Project Team, you will play a vital role in ensuring the smooth operation of our office daily activities.
Key Responsibilities- Manage daily office activities, including welcoming and organizing the access of guests, setting of meeting rooms.
- Assist with agendas management, including scheduling meetings, appointments, and events, and making travel arrangements as required.
- Draft administrative documentation including official presentations, communications, and documents.
- Assist in managing office budgets and expenses, tracking costs, and identifying opportunities for savings.
- Support with relocation activities of the team, liaising with external suppliers where needed.
- Support in drafting policies, procedures, and internal reporting to be implemented in the company.
- Assist in managing office supplies inventory, placing orders, and collecting respective tracking invoicing as needed.
- Provide administrative support, including managing correspondence and organizing documents between the different departments.
- Comply with all the safety and security rules and regulations, leading by example.
- Support the department and business unit where required.
- Follow the corporate authority matrix, contract policies compliance guidelines.
- Actively report improvement opportunities to direct report.
- English level B2 (German is a plus).
- Previous experience in an administrative or office support role is a plus.
- Proficiency in Microsoft Office Suite and basic office management software.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal abilities.
- Ability to multitask and prioritize tasks effectively.
- Willingness to learn and take on new responsibilities.
- Ability to maintain confidentiality and exercise discretion.
The ideal candidate would have a valid EU working permit and would be willing to relocate to Trieste on short notice.
Hamburg Port Consulting GmbH is an international logistics company with its roots in Hamburg. We value cosmopolitanism and tolerance, and we strive to create a working environment where humanity, mutual respect, and appreciation are the foundation for all employees.
Your ContactHamburg Port Consulting GmbH
HR Management
Giulia Sant
We look forward to receiving your detailed application, preferably online via our application form.
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