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Executive Assistant

2 mesi fa

Roma, Lazio, Italia Miodottore A tempo pieno

About MioDottore

MioDottore, part of Docplanner Group, is a leading healthcare platform with a mission to make the healthcare experience more human. We serve patients and healthcare ecosystems in 13 countries across Europe and LATAM.

We develop digital apps and software solutions for doctors, clinics, hospitals, and patients to streamline the healthcare process. Key features include free doctor reviews, instant online appointment booking, and a network of nearly 2 million healthcare professionals serving over 260,000 customers globally.

Backed by leading VCs like Goldman Sachs, One Peak Partners, Point Nine, and Target Global, MioDottore counts more than 400 people motivated by the mission of making the healthcare experience more human.

About the Role

We are seeking an experienced Executive Assistant to support our Country Manager in ensuring the smooth running of day-to-day operations. As an Executive Assistant, you will handle a variety of administrative duties, manage calendars, coordinate travels, and prepare expense reports.

Key Responsibilities

  • Administrative Support
    • Act as a key point of contact between executives, employees, clients, and external partners.
    • Prepare internal and external communications, including memos, meetings, emails, presentations, and reports.
    • Manage our CEO's calendar, optimizing daily/weekly schedules for productivity and health.
  • Travel Coordination
    • Handle travel and accommodation arrangements for executives.
    • Track and manage invoices, receipts, and expense reports.
    • Manage a dynamic travel itinerary, taking into account time zones and multiple requirements.
  • Office Management
    • Oversee office management needs, including inventory, supplies, and travel logistics.
    • Support the Office Manager when needed in its daily duties.
  • Sales Department Support
    • Collaborate with sales managers to gather daily forecasts and review sales data.
    • Ensure the accuracy of sales reports and coordinate with the finance department on monthly commission checks.
    • Take care of last-minute special projects, such as product/company research, presentations, and business modeling.

Requirements

  • At least 3 years of previous experience as an Executive Assistant, Personal Assistant, or similar role.
  • Proficient in MS Office and Google Workspace.
  • Ability to interact with different and challenging stakeholders by anticipating their needs.
  • High level of discretion and confidentiality.
  • Ability to handle meetings and documents in Italian and English.

What We Offer

  • Working in a hyper-growing company within an international environment.
  • Competitive salary in line with your experience and skills.
  • Bonus calculated on the % of goals achievement.
  • Smart Working.
  • Ticket restaurant.
  • Stock option plan after probation period.