Administrative Support Specialist

1 mese fa

Genoa, Liguria, Italia RINA A tempo pieno
Administrative Support Advisor

RINA is seeking a highly organized and detail-oriented Administrative Support Advisor to join its team in Genoa, Italy. As a key member of the Consulting Planning, Monitoring & Business Support Division, you will play a crucial role in ensuring smooth operations and high internal customer satisfaction.

Key Responsibilities:
  • Provide administrative support to the team, including formatting and recording proposals, reports, and other documentation.
  • Manage office supplies, including ordering stationery and hygiene materials.
  • Enter maintenance tickets and manage supplier qualification.
  • Support customer data management in CRM and prepare documents for visa applications.
  • Manage travel arrangements and internal training courses.
  • Perform document controller duties for projects and maintain agendas.
Requirements:
  • High School Diploma/GED in Business Administration or Finance Management.
  • Previous experience in business support, customer service, or a related field is an advantage.
  • Basic computer skills, including CRM systems and software tools.
  • Excellent organizational, management, and communication skills.
  • Fluency in Italian and a good level of English.
Competencies:
  • CLIENT INTIMACY - Embrace internal and external client needs and requirements.
  • EARN TRUST - Take everyone's opinion into account and remain open to diversity.
  • PROMOTE SUSTAINABLE DEVELOPMENT - Promote commitment and keep promises as a Role Model.
  • MANAGE EMOTIONS - Recognise and express emotions and reactions.
  • PIONEER CHANGE - Actively embrace change and benefit from new circumstances.
  • BUILD NETWORK - Forge trust relationships across departments and outside the organization.
  • MAKE EFFECTIVE DECISIONS - Structure activities according to priorities, actions, resources, and constraints.
  • ADDRESS THE WAY - Have a big picture of different situations and reinterpret them in a perspective way.
  • THINK FORWARD - Capitalise on experiences and translate them into action plans for the future.

RINA is a multinational player with over 5,600 employees and 200 offices in 70 countries worldwide. We provide certification, marine classification, product testing, site supervision, and vendor inspection services across various sectors. Our business model covers the full process of project development, from concept to completion, guaranteeing technical, environmental, and safety sustainability.

We strive to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind. We are also compliant with the Italian Law n. 68/99.

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