Administrative Coordinator, Rome

3 giorni fa


Roma, Lazio, Italia St. John's University A tempo pieno

About the Role


We are seeking an experienced Administrative Assistant to join our team in Rome. The successful candidate will provide administrative support to our staff, faculty, and students, ensuring the smooth operation of our European campus.


Key Responsibilities



  • Provide reception services, manage front desk operations, and serve as the first point of contact for visitors, phone calls, and emails.
  • Collaborate with security officers to maintain a secure and welcoming environment.
  • Manage filing systems, records, and data entry, ensuring accurate and up-to-date information.
  • Maintain communication flow, both internal and external, and disseminate information to staff, faculty, and students.
  • Provide print services, manage signage, and maintain office supplies.
  • Assist with document drafting, authoring, and destruction, as per code.
  • Manage phone lines, physical mail, and general mailboxes.
  • Manage administrator's calendars and supervise student workers.

Requirements



  • Strong customer service and intercultural skills.
  • Courtesy, tact, and ability to establish and maintain effective working relationships.
  • Ability to learn new processes and procedures and adapt to change.
  • Comfort in working across departments, both independently and in complex teams.
  • Strong multitasking, priority setting, organization skills.
  • Strong written, verbal, and presentation skills, both in English and Italian.
  • Familiarity with standard office equipment, digital and otherwise.
  • Good judgment and initiative.

Work Environment


This position operates in a professional office environment, requiring standard office equipment usage.


Any offer of employment is subject to receipt by St. John's University of satisfactory references, verification of employment and education.



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