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Administrative Assistant, Rome

1 mese fa

Roma, Lazio, Italia St. John's University A tempo pieno
Job Summary

St. John's University is a global institution dedicated to providing exceptional academic experiences. We are seeking an Administrative Assistant to support our European campus in Rome.

Key Responsibilities
  • Provide reception services and serve as the first point of contact for visitors, phone calls, and emails.
  • Assist in setting up and maintaining filing systems, records, and data entry.
  • Maintain and facilitate communication flow, both internal and external.
  • Provide print services, signage, and ensure consumables are available.
  • Manage the University phone lines, physical mail system, and general mailbox.
  • Manage administrator's calendars and supervise student workers.
  • Perform library management, office supply management, and residence supply management.
  • Assist in creating academic calendars, classroom assignments, and space reservations.
  • Provide class material preparation, exam proctoring, and IT support.
  • Support student orientation, residence duties, and serve as part of a 24/7 on-call student emergency response rotation.
Requirements
  • Strong customer service and intercultural skills.
  • Courtesy, tact, and ability to establish and maintain effective working relationships.
  • Ability to learn new processes and procedures and adapt to change.
  • Comfort in working across departments, both independently and in complex teams.
  • Strong multitasking, priority setting, organization skills.
  • Strong written, verbal, and presentation skills, both in English and Italian.
  • Familiarity with standard office equipment, digital and otherwise.
  • Good judgment and initiative.
Work Environment

This position operates in a professional office environment, requiring the use of standard office equipment.