Executive Assistant

About the Role

The Executive Assistant and HR Support role has two main areas of activity. The Executive Assistant is in charge to manage the Branch Manager's agenda, coordinate meetings, and handle travel plans. You will oversee general secretarial duties, maintain documentation, and provide logistical support to the team, including travel arrangements and expense reports. Ensuring workplace safety, addressing building-related issues, and managing special projects, such as office relocations and safety protocols.

As HR Support, you will manage attendance records, payroll coordination, recruitment and onboarding processes, serving as a key contact point for employee inquiries.

DUTIES AND RESPONSIBILITIES:

Secretarial Support

• Handles general secretarial duties (planning of the agenda, setting of meetings, etc.)
• Prepares the Branch Manager travel plans
• Provides logistical support to the team: travel reservations, general assistance, etc.
• Manages and organizes the filing of documents and procedures
• Manages and develops expense reports

Office Management

• Is responsible for managing workplace safety system
• Manages issues related to the office management (in cooperation with the Building's Managers)
• Manages ad hoc projects (office moving, anti-COVID 19 protocol, etc.)

HR Support

• Collects employee attendance information (vacation, smart working, sickness, ...) to transfer it to the headquarters in Dublin and record it in the payroll provider's attendance system
• Manages the relation with the payroll provider and performs periodic checks of social security fund payments for employees
• Manages company cars such as contracts and payment management, supplier relation management and other ad-hoc topics
• Organizes and manages the recurrent monthly internal meetings of CACI Milan Branch
• Oversees and coordinates the recruitment process: vendor selection, CVs collection, coordination of internal stakeholders and interviews organization
• Manages internal processes related to recruiting such as drafting documentation and managing HQ relationships with external vendors
• Manages the onboarding of new employees by organizing internal training, arranging meetings with other departments, preparing the welcome package
• Acts as contact point for the information regarding modifications in HR regulations (regulatory watch)
• Attends HR Community working groups

Projects

• Supports on implementation of regulatory and transversal projects in accordance with internal guidelines

*Other duties as required/assigned to fulfil requirements of post

• Critères de candidature
  

Niveau d'étude minimum

Bac + 3 / L3

Formation / Spécialisation

Degree in relevant field desirable.

• Experience: 1 to 5 years of professional experience in a similar role

Niveau d'expérience minimum

3 - 5 ans

Compétences recherchées

• Good knowledge of Office suite
• Drafting skills
• Total confidentiality in all matters
• Personal organisation, time management and communication skills

Langues

Fluency in Italian and English required. French desirable.
- ## Entreprise Crédit Agricole Assurances

Crédit Agricole Assurances est le 1er assureur en France et le 1er bancassureur en Europe. Le groupe propose une gamme de produits et services en épargne, retraite, santé, prévoyance et assurance des biens. Ils sont distribués par les banques du groupe Crédit Agricole en France et dans 9 autres pays dans le monde, par des conseillers en gestion patrimoniale et des agents généraux. Les compagnies de Crédit Agricole Assurances s'adressent aux particuliers, professionnels, agriculteurs et entreprises. A fin 2024, Crédit Agricole Assurances compte 6 700 collaborateurs et son chiffre d'affaires s'élève à 43,6 milliards d'euros (normes IFRS). Leader de l'assurance emprunteur en France et 3ème acteur européen du domaine, ainsi que 1er en France concernant la prévoyance décès, l'assurance obsèques et la dépendance, nous développons des solutions pour couvrir les risques liés au décès, à l'arrêt de travail et à la dépendance, auprès des jeunes, des familles et des séniors, des salariés et des professionnels, via des parcours multicanaux intégrés dans les process de nos partenaires : banques de détail et sociétés de financement spécialisées en France et Europe. Ce sont 150 collaborateurs, basés à Dublin et Milan, qui contribuent à cette activité. Convaincus que la Diversité est une source d'enrichissement pour tous, nous sommes engagés en faveur de l'inclusion. Nos postes sont ouverts à toutes et tous, quels que soient les handicaps ou les singularités de chacun.