Executive and Office Assistant

3 mesi fa

Milan, Italia Page Personnel A tempo pieno

To provide full administrative support including, but not limited to:

  • Extensive calendar management using good judgment and initiative to prioritize effectively; respond promptly to polling requests; communicate changes and updates to managers and colleagues appropriately
  • Coordinate meetings with internal associates and external contacts. Schedule meeting rooms, visitor passes, and equipment as required. Meet, greet and escort visitors, meeting attendees and candidates.
  • Manage complex travel arrangements to meet schedule, budget guidelines, and manager preferences. These may include multiple destination trips and high-risk locations. Proactively manage travel and passport requirements; arrange Global Entry and TSA Preclear if suitable; research and arrange security measures when needed; provide detailed itineraries and assist managers with check-in and booking of in-flight options before departure
  • Complete monthly multi-currency business expenses; reconcile personal out-of-pocket and corporate card charges using Concur online expense tool
  • Produce general correspondence, reports, and presentations. Develop appropriate formats and check for grammar, punctuation, and spelling
  • May organize and manage small department/team meetings and events
  • Provide team support and back-up coverage for peer assistants
  • Keeps abreast of internal administrative policies, practices and guidelines and proactively identifies opportunities to improve work processes/flow to better leverage own and department's workload
  • CRM (Salesforce) tool management where required to ensure client organisation and contact data is accurate and meetings are logged
  • Participate in project teams or focus groups when required
  • Performs additional tasks as assigned



  • Teamwork / Service Orientation
    • Demonstrates the ability to work productively and collaborate well with others
    • Demonstrates commitment to Capital's core values
  • Core Administration / Ownership
    • Demonstrates consistent accuracy and attention to detail
    • Takes responsibility for completing tasks in a timely fashion and with good judgment
    • Demonstrates an understanding of the EACG business and manager roles
    • Proficient with enterprise and EACG processes and systems
  • Communication
    • Demonstrates effective written and oral communication skills with a diverse group of associates and senior business leaders
    • Able to respond productively to feedback from all sources
    • Distinguishes effectively between urgent and non-urgent requirements and adapts communication accordingly
    • Proactively seeks to understand the broader context for administrative requests to improve decision making
  • Drives Change
    • Proactively identifies potential issues/conflicts and provides effective solutions
    • Adapts to new tools and processes quickly and with a positive attitude
    • Proactively asks insightful questions better to understand systems, processes, the business, etc

Great chance to join an international enviroment in a developing Company

SW: up to 2 days per week

Medical Coverage

We are seeking for an enthusiastic and self-motivated Executive & Office Assistant to join our client office in Milan.

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