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Administrative Coordinator

2 mesi fa

Trieste, Friuli Venezia Giulia, Italia Hhla A tempo pieno
About the Role

As a key member of our team, the Administrative Coordinator will play a vital role in ensuring the smooth operation of our office daily activities. This role requires a unique blend of administrative skills and a proactive approach to problem-solving.

Key Responsibilities
  • Manage daily office activities, including welcoming and organizing the access of guests, setting of meeting rooms.
  • Assist with agendas management, including scheduling meetings, appointments, and events, and making travel arrangements as required.
  • Draft administrative documentation, including official presentations, communications, and documents.
  • Assist in managing office budgets and expenses, tracking costs, and identifying opportunities for savings.
  • Support with relocation activities of the team, liaising with external suppliers where needed.
  • Support in drafting policies, procedures, and internal reporting to be implemented in the company.
  • Assist in managing office supplies inventory, placing orders, and collecting respective tracking invoicing as needed.
  • Provide administrative support, including managing correspondence and organizing documents between the different departments.
  • Comply with all the safety and security rules and regulations and lead by example.
  • Support the department and business unit where required.
  • Follow the corporate authority matrix and contract policies compliance guidelines.
  • Actively report improvement opportunities to direct report.
Requirements
  • English level B2 (German is a plus).
  • Previous experience in an administrative or office support role is a plus.
  • Proficiency in Microsoft Office Suite and basic office management software.
  • Strong organizational skills and attention to detail.
  • Excellent communication and interpersonal abilities.
  • Ability to multitask and prioritize tasks effectively.
  • Willingness to learn and take on new responsibilities.
  • Ability to maintain confidentiality and exercise discretion.