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Administrative Assistant

1 mese fa

Milano, Lombardia, Italia Hitachi Zosen Inova A tempo pieno
Job Description

You'll be playing a crucial role in ensuring the efficient and smooth day-to-day administrative support for the Business Development and Legal Functions, both based in HQ and European subsidiaries. Your responsibilities will include:

  • Handling sensitive client and partner communications with discretion and professionalism
  • Preparing reports and presentations, ordering office supplies, and collaborating on projects to drive business growth
  • Organizing business trips, managing time and attendance, and processing expense reports with accuracy and attention to detail
  • Writing tender documentation under the guidance of proposal managers, primarily in English, to showcase our company's expertise
  • Managing general tasks related to the commercial register and Ultimate Beneficial Owner, ensuring compliance and accuracy
  • Regularly updating customer communication systems, Legal Tool, and Intranet to maintain a seamless customer experience
  • Supporting the onboarding process of new employees to ensure a smooth transition and effective integration
Qualifications
  • 5 years' experience as an administrative assistant or project assistant, preferably in an international matrix organization (industrial environment)
  • Fluent in English and Italian, with excellent communication and interpersonal skills
  • Good knowledge of MS Office and tendering procedures, with experience in organizing meetings and events, and travel/expense management
  • Proactivity, impeccable manners, and effective communication skills are essential for success in this role
Additional Information
  • This is a responsible challenge with a diversified field of activity, offering opportunities for growth and development
  • Our team-oriented working atmosphere in an international company provides a supportive and collaborative environment
  • Personal development opportunities through our Inova Academy ensure that you stay up-to-date with the latest skills and knowledge
  • Gain an insight into various technical disciplines, expanding your expertise and understanding of our company's operations
  • Enjoy excellent employment conditions, including a competitive salary and benefits package
  • Work in an attractive and central location with good transport links, making it easy to get to work and enjoy your free time

Please note that we do not accept applications coming from agencies. Thank you.